PMO Officer

Job SummaryWe are looking for a detail-oriented and analytical IT Finance & Contract Management Analyst to support technology financial management, budgeting, project cost tracking, resource planning, and contract management activities. The role will work closely with Platform Leads, Project Managers, Work Managers, Finance, Procurement, and internal/external stakeholders to ensure accurate financial reporting, timely contract processing, budget adherence, and effective cost management.The ideal candidate should have good knowledge of financial principles, accounting processes, Excel, contract management, procurement processes, and project financial tracking, with the ability to work in a fast-paced banking or financial services environment.Key ResponsibilitiesIT Finance & Financial ManagementPartner with Platform Leads and management teams to track and report Build and Operate (B&O) financialsSupport the development effort charge-out process for projectsWork closely with managers to prepare and manage resource supply and demandExtract, consolidate, and prepare timesheet reports for financial trackingTrack actual charges against approved monthly budgets and identify discrepanciesHighlight financial discrepancies to Project Managers and Team Leads for timely resolutionPrepare supporting documentation for the Finance Fixed Asset team for capital expense charge-outsSupport monthly financial reporting, reconciliation, and cost management activitiesAssist with Build and Operate budget submissions for IBG and Future Ready platformsReview budget submissions for completeness and accuracy during the annual budgeting exerciseSupport monthly GLAO reconciliationSupport Strategy Cost Management (SCM) tracking and reportingContract & Procurement ManagementSupport Contract Management activities and ensure contracts are processed in a timely and orderly manner with all required approvalsCreate timely Purchase Requisitions (PRs) in Coupa to facilitate Purchase Order (PO) issuance to vendorsLiaise with internal and external stakeholders to follow up on outstanding contracts and ensure timely executionReview contracts submitted by internal and external stakeholders to ensure compliance with organizational guidelines and standardsFollow up with internal stakeholders where Delegate of Authority (DOA) approvals are delayedEnsure contracts are processed within approved budgetsEnsure the correct PC Code, GL Code, and Fixed Asset (FA) Code are used to minimize payment reclassificationEnsure the Contract Management Process (CMP) is completed for contracts exceeding $200K including GST, where applicableTrack and manage Master Service Agreement (MSA) renewals and ensure timely action before expiryCoordinate with Procurement, Finance, Project Managers, and vendors on contract-related mattersProject & Work Management SupportAssist, advise, and follow up with Work Managers on:Project documentation and processesFinancial reporting and usage of GENEProject financial updates and status trackingContract lodgment with Group Procurement Services (GPS)Accrual tracking and submission to FinanceEnsure all accruals are supported by valid and appropriate documentationPrepare and submit reports for management reporting covering major projects and programmesValidate submitted information to ensure accuracy, completeness, and timely updatesMaintain accurate project financials, documentation, and statuses within GENEFollow up with relevant stakeholders to ensure project financial and administrative activities are completed within required timelinesKey Skills & CompetenciesIT Finance / Technology FinanceFinancial Planning & Analysis (FP&A)Budget Management & Cost TrackingProject Financial ManagementContract ManagementProcurement & Vendor ManagementPurchase Requisition (PR) / Purchase Order (PO) ManagementCoupaAccrual Management & ReconciliationFixed Asset / Capital Expenditure ManagementResource Planning & Cost AllocationFinancial ReportingGLAO ReconciliationManagement ReportingMS Excel & PowerPointStakeholder ManagementStrong Analytical & Problem-Solving SkillsRequirementsDegree or Diploma in Business, Finance, Accounting, or an equivalent disciplineMinimum 2 years of relevant experience; experience in the banking or financial services industry will be an advantageStrong proficiency in MS Office, particularly Excel and PowerPointGood understanding of accounting concepts and financial principlesExperience in financial tracking, budgeting, reconciliation, reporting, or contract/procurement processes is preferredExperience with Coupa, GENE, procurement systems, or financial management tools will be an advantageStrong attention to detail with excellent organizational and follow-up skillsAbility to manage multiple priorities and work effectively under tight deadlinesStrong analytical and critical-thinking skills, with the ability to understand, dissect, and analyse financial and operational informationTeam player with excellent communication and stakeholder-management skillsFast learner with the ability to work independently with minimal supervision and adapt to basic process guidesComfortable working in a fast-paced banking/financial services environment