PMO Secretary

Job Summary The PMO Secretary provides administrative and coordination support to the Project Management Office (PMO), helping project managers and PMO leadership keep projects organized, documented, and on schedule. The role reports to the PMO Manager.Key ResponsibilitiesProvide day-to-day administrative support to the PMO Manager and project managersSchedule and coordinate project meetings, steering committees, and workshopsPrepare agendas, take minutes, and track action items and follow-upsMaintain project documentation, including plans, reports, contracts, and change requestsManage the PMO's filing system, document control, and version trackingCompile and distribute project status reports, dashboards, and presentationsUpdate project trackers and registers (risks, issues, deliverables, milestones)Coordinate with internal departments and external vendors or consultantsHandle correspondence, emails, calls, and incoming requests for the PMOSupport procurement and finance tasks such as purchase requests, invoices, and budget tracking sheetsArrange travel, room bookings, and logistics for project eventsMaintain confidentiality of project and company informationQualificationsDiploma or Bachelor's degree in Business Administration, Office Management, or a related field1-3 years of experience as a secretary, administrative assistant, or in a PMO or project environmentBasic project management knowledge or certification (e.g., CAPM, PRINCE2 Foundation) is a plusSkills and CompetenciesStrong organizational and time-management skillsExcellent written and verbal communication (Arabic and English)Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)Familiarity with project tools such as MS Project, Jira, Asana, or SmartsheetAccurate minute-taking and report-writing abilitiesAttention to detail and ability to handle multiple prioritiesProfessionalism and discretion with sensitive information