Procurement Admin Assistant

Role PurposeTo provide administrative and operational support to the Procurement team located in UK & USA, ensuring that purchasing activities are accurately recorded, orders are processed efficiently, and supplier information is maintained in line with company procedures.Reporting to the UK Procurement Manager.Key Responsibilities (Additions)Raise, process, and maintain purchase orders in line with approved requests and procurement proceduresUpdate and maintain purchase order confirmations to ensure delivery information is accurate and currentMonitor order progress and produce regular follow-up reports to track outstanding purchase ordersIdentify delivery shortages and liaise with suppliers to confirm delivery dates for outstanding balancesInvestigate and correct purchase orders showing default, incorrect, or historic dates (e.g. 01/01/1990, 01/01/1950, or any past dates)Proactively follow up with suppliers to resolve delivery delays, discrepancies, and outstanding itemsAssist with resolving invoice queries in collaboration with suppliers and internal teamsMaintain accurate procurement records, including supplier details, pricing, contracts, and documentationSupport the procurement team with data entry, reporting, and document controlSupport compliance with procurement policies, procedures, and audit requirementsProvide general administrative support, including filing, email management, and record keepingSkills and CompetenciesStrong organizational and administrative skillsHigh level of attention to detail and accuracyGood communication skills, both written and verbalAbility to manage multiple tasks and meet deadlinesConfident using Microsoft Office (especially Excel and Outlook)Ability to work well independently and as part of a teamKnowledge and ExperiencePrevious administrative experience (procurement or admin experience desirable)Familiarity with purchase order systems or ERP systems is an advantageUnderstanding of basic procurement and purchasing processes is desirableQualificationsRelevant business or administration qualification preferred but not essential.Amenable to work on Mid-Shift (3:00PM – 12:00AM, PHT) Amenable to work in Alabang, Muntinlupa.How to ApplyIf you are interested in this opportunity, please email hr.apac@krayden.com with the following:Updated CV/Resume.A one-page personal cover letter (optional)