Procurement & Administration Coordinator

Company DescriptionDEHN MIDDLE EAST FZE (DME) is a leading company in the field of Lightning protection, Surge protection and Earthing dedicated to delivering innovative solutions and exceptional service. We are seeking a talented and experienced Procurement & Administration Coordinator to join our dynamic team.Key ResponsibilitiesProcurement & Supply ChainManage the end-to-end procurement cycle, including supplier sourcing, RFQ evaluations, purchase order creation, order confirmations, and vendor relationship management.Coordinate closely with Headquarters, international suppliers, and external vendors to ensure timely material availability and uninterrupted business operations.Proactively monitor open purchase orders, delivery schedules, and shipment status while resolving supply chain bottlenecks and delivery delays.Liaise with freight forwarders, customs brokers, and logistics partners to facilitate smooth import and export operations across the Middle East region.Prepare, review, and maintain shipping and customs documentation, including commercial invoices, packing lists, certificates of origin, and other trade compliance requirements.Monitor inventory levels, analyze stock movements, and support replenishment planning to maintain optimal inventory availability.Maintain accurate procurement records, supplier databases, and ERP transactions, ensuring data integrity and process compliance.Track and evaluate supplier performance, delivery reliability, lead times, and service quality.Prepare procurement, inventory, and supply chain reports to support management decision-making and operational planning.Identify opportunities for cost savings, process improvements, and supply chain efficiencies.Administration SupportProvide administrative support to ensure smooth day-to-day office operations.Maintain organized filing systems, records management, and document control processes.Coordinate courier services, shipment dispatches, and official company correspondence.Support office facility management, office supplies procurement, and vendor coordination.Assist with general administrative activities as required.Qualifications & ExperienceBachelor's degree in Supply Chain Management, Operations Management, or a related field.2-5 years of experience in Procurement, Purchasing, or Operations Administration.Experience working with ERP systems; SAP S/4HANA experience is highly preferred.Strong understanding of procurement processes, inventory management, and international logistics operations.Proven ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.Excellent communication, negotiation, and stakeholder management skills.Strong analytical skills with proficiency in Microsoft Excel and Microsoft 365 applications.Experience coordinating with international suppliers, freight forwarders, and multicultural teams.Familiarity with UAE import/export procedures and customs processes is an advantage.Professional, proactive, and service-oriented mindset with a strong sense of ownership and accountability.