Procurement & Administration Executive

Location: Dubai, UAEExperience: 2–4 yearsLanguage: Fluent English required; Mandarin Chinese is an advantage.Job PurposeWe are looking for a proactive Procurement & Administration Executive to manage purchasing and supplier coordination across Marketing, HR, Insurance, Events, Administration, and General Operations.Key ResponsibilitiesSource suppliers and service providers in the UAE and internationally.Obtain and compare quotations, negotiate prices, and evaluate commercial terms.Procure marketing materials, event services, office supplies, insurance, HR services, and other business requirements.Prepare purchase orders and maintain procurement records, invoices, contracts, and supplier databases.Coordinate deliveries, service providers, contract renewals, and invoice follow-ups.Track budgets, identify cost-saving opportunities, and provide procurement updates.Support communication with Chinese suppliers and China-based teams where required.Candidate Requirements2–4 years of experience in procurement, purchasing, vendor management, or commercial administration.Experience in indirect procurement, including marketing, events, corporate services, or insurance, is preferred.Strong supplier sourcing, negotiation, quotation comparison, and follow-up skills.Good knowledge of UAE suppliers and service providers.Proficiency in MS Office, particularly Excel; ERP experience is an advantage.Excellent communication, coordination, and organisational skills.Fluent English; Mandarin Chinese proficiency is a strong advantage.Ideal CandidateA commercially minded and organised professional who can independently manage multiple procurement requirements, coordinate with different departments, and deliver cost-effective purchasing solutions.