Procurement And Contracts Associate

Job purposeThe role holder is responsible for operation day-to-day activities, monitoring requirements to procure goods and services in a manner best suited to achieve corporate business objectives. The role holder will be supporting the team and leading daily activities. This role will also be responsible for maintaining a consistent approach towards all sourcing, procurement, and supplier contract management required by AIC and its clients.ResponsibilitiesSupport in all procurement activities.Supervise and provide guidance to the procurement teamCommunicates and liaises with management to understand requirements and implement requests.Ensures purchasing priorities are aligned with those of the business by adjusting decision criteria and providing feedback to departments on products/services and pricing in the marketplace.Manage all stakeholder communications related to procurement activities, including internal/external stakeholdersAssists the Procurement and Contracts team in the development of the organization’s policies, standards, rules, and procedures for cost-effective procurement operations for materials, goods, and services.Support the Procurement and Contracts team to develop and update standard documentation/contractsSourcing: Research and identify potential suppliers, suppliers’ evaluationPerforms pre-contract activities including drafting/review of the terms and conditions of contracts and agreements, formulating suitable tendering strategy, etc. to ensure necessary terms and conditions are included in the contract.Prepares and manage tenders to be sent out for bids.Negotiates with and develops relationships with current/potential contractors and vendors to optimize the best price with qualityObtain and evaluate quotations/ proposals with respect to the tendering processFollows up with suppliers for materials and service on time delivery.Process purchase orders and related documents for completeness, accuracy, and compliance with the procurement procedures and requirements.Monitor & control the spending with respect to the approved purchase ordersReport on all the activities based on the approved department KPIsQualification & Experience:Bachelor’s Degree in Business Administration, MIS, Engineering or any related field.4 to 6 years of experience.Professional certification such as certified international procurement professional, Certified Business Operations Professional, Certified Procurement Professional are preferred.