Procurement and Contracts Manager

Job Purpose:The Procurement Manager is responsible for timely provisioning of goods and services as required by the business and is the lead of the Contract and Procurement (CP) function in the countrySpecific responsibilities include overall management of supplier relationships development of procurement strategies, negotiations, seeks maximum value from existing and new contracts, consistently reviewing and assessing the supplier market to optimize procurement opportunities. The procurement manager is tasked with the delivery of the targets and value agreed with business and as aligned with the Country Business planPrincipal Accountabilities:Category Management:Utilize procurement expertise to deliver the target results Conduct the supply market analysis in order to understand trends in cost drivers, supplier market structureBenchmark Vivo Energy's costs and processes against others in the same market in order to identify opportunities for improvement and cost managementIdentify new sources and evaluate suppliers' capabilitiesDevelopment and Issuance of the tender documentation (Request for Information, Request for Proposal, Request for Quote); the receipt and analysis of offers from biddersIdentify new sources and evaluate suppliers' capabilities. Develop the negotiation strategy; lead the negotiation process with potential biddersExecute reverse auctions or Online Bidding when applicableMaintain all the company records related to the procurement activity (Contracts Board Submission Documents, Contracts, Contracts logs, etc.)Use dedicated IT tool system to report against targetsResponsible to ensure compliance with policies and procedures in alignment with sourcing strategy; and that appropriate audit trails are embedded in procurement programs, for internal audit and performance management purposesReport exceptions where business procurement activities are not followed e.g. splitting large payments into multiple small payments, Payment without Purchase Orders, etc. Provide Category Managers with information as requested and contribute in sourcing initiatives to drive measurable improvements in the areas of customer satisfaction, compliance and cost benefitsDrives continuous improvements of processes and procedures in collaboration with the Category managers and business departments involvedSupplier Management:Track supplier deliverables/metrics and monitor processes to manage supplier performance that are consistent with Vivo Energy objectivesResponsible for supplier relationship of key contractors whose operations are strategically important to the company, including business demand and portfolio managementMaintain supplier relationships focusing on superior quality, competitive price, and timely deliveryWork with suppliers to continually identify process improvements and cost reduction opportunitiesContributing to the periodic business reviews with key suppliers to ensure strategic priorities agreed at the outset are delivered in a timely and cost-effective mannerBusiness Partnering:Establish and maintain effective working relationships with cross functional, internal teams and suppliers' partners in order to facilitate the best communication practices, add value, and reduce costsProvide guidance to business partners to influence spend, cost savings and vendor rationalizationContract Management:Ensure implementation of global contracts, compliance with terms and conditions when placing orders and users are informed and aware of all initiatives. Ensure that contract reviews are undertaken and lessons learnt fed back into the commissioning and procurement process to ensure continuous improvement. Ascertain with Contract Holder support that issues of non-compliance or variation in contract are picked up early and either dealt with or appropriately escalated for resolutionGive a full support to the contract holders to manage properly the key contracts in all steps from initiating the start up to executing the close out and feedbackKey Challenges:Ensure coherence and consistency of CP approach with new challengesWork as part of a virtual team that spans multiple cultures, time zones and working practices in a challenging and fast-moving environmentTransforming image of the procurement to be seen as a true partnerChange the mindset and challenge the traditional ways of workingRequirementsJob Knowledge, Skills & Experiences:Bachelor's degree in supply chain management, Procurement, Logistics, Business Administration, Commerce, or a related field. Professional procurement qualification (CIPS, CPSM, MCIPS, or equivalent) will be an added advantage. Minimum 8-10 years' procurement and supply chain experience, with at least 3-5 years in a management role. Proven experience in strategic sourcing, contract negotiations, and supplier performance management. Experience managing high-value procurement projects and contracts. Demonstrated success in achieving cost savings and procurement efficiencies. Experience working within a mining, manufacturing, energy, logistics, or industrial environment will be advantageous. Experience leading procurement teams and developing procurement strategies aligned to business objectives. Track record of implementing procurement best practices, policies, and governance frameworksComprehensive knowledge of procurement, sourcing, contract management, and supply chain management principles. Strong understanding of strategic sourcing methodologies, vendor management, and category management. Knowledge of tendering processes, procurement governance, and regulatory compliance requirements. Understanding of inventory management, logistics, and demand planning processes. Sound knowledge of commercial terms, contract law, and risk management practices. Familiarity with ERP and procurement systems (e.g., SAP, Microsoft Dynamics). Understanding of budgeting, cost control, financial analysis, and market intelligenceClosing Date: 05 November 2026