Procurement Assistant

Role DescriptionAs a Procurement Assistant, you will support the procurement team in managing daily purchasing activities, supplier coordination, documentation, and order follow-up. You will help ensure procurement processes are carried out accurately, efficiently, and in accordance with business requirements and established procedures.Key responsibilities include:Assist with daily procurement and purchasing activities.Support the preparation, processing, and follow-up of purchase requisitions and purchase orders.Coordinate with suppliers regarding quotations, product specifications, pricing, availability, and delivery schedules.Assist in sourcing and comparing supplier quotations and commercial terms.Maintain accurate and up-to-date records of suppliers, purchase orders, quotations, contracts, invoices, and procurement documents.Monitor purchase orders and follow up on pending, delayed, or incomplete deliveries.Coordinate with suppliers, warehouse, logistics, finance, and internal departments to ensure timely procurement activities.Verify purchasing documents, delivery notes, invoices, and other related records for accuracy and completeness.Assist in resolving procurement discrepancies, delivery issues, product shortages, and supplier-related matters.Support supplier onboarding, registration, documentation, and information updates.Assist with procurement reports, spending summaries, order tracking, and other purchasing analysis.Monitor procurement-related tasks and follow up on outstanding actions.Ensure procurement documentation and processes comply with company policies and procedures.Support process improvements to enhance procurement efficiency, accuracy, cost control, and supplier coordination.Perform other administrative and operational duties related to procurement as required.QualificationsDiploma or Bachelor’s degree in Procurement, Supply Chain Management, Purchasing, Business Administration, Logistics, or a related discipline.Good understanding of procurement, purchasing, supplier management, and supply chain processes.Strong organizational and administrative skills with excellent attention to detail.Good numerical, analytical, and problem-solving abilities.Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.Strong written and verbal communication skills.Good negotiation and supplier coordination awareness.Ability to manage multiple procurement activities, priorities, and deadlines.Strong follow-up skills and a proactive approach to resolving procurement issues.Ability to maintain accurate records and handle confidential commercial information professionally.Ability to work effectively with suppliers and cross-functional teams.Familiarity with ERP, procurement, or purchasing systems is an advantage.Responsible, proactive, and detail-oriented approach to work.Ability to adapt to changing business and procurement requirements.Willingness to learn new systems, procedures, and procurement processes.