Procurement Assistant

Company DescriptionFor more than a decade, Island Exterior Fabricators (IEF) has operated as a privately owned practice specializing in the delivery of bespoke, high-performing prefabricated facade systems. Our 50-acre manufacturing campus is headquartered in Calverton, New York, and supported by design and engineering offices in Manhattan, Boston, and Hartford.Our organization is fully self-sustained, supported by state-of-the-art equipment and facilities that enable us to deliver a high-quality product. Our production capabilities, installation network, and bonding capacity allow Island to complete large-scale, complex projects in a timely, efficient manner.Job Summary: As a Procurement Assistant at IEF, you will be responsible for supporting the procurement team in the acquisition of materials, services, and equipment required for curtainwall façade projects. This role focuses on processing transactions, maintaining accurate records, and ensuring compliance with procurement policies.Accountabilities:Assist in the preparation of purchase orders and procurement documentation.Maintain accurate supplier and material records in the procurement system.Coordinate with suppliers for order confirmations, deliveries, and lead times.Track inventory data and report discrepancies to procurement leadershipSupport the procurement team with administrative tasks, including data entry, reporting, and responding to basic vendor and internal inquiries.Verify documentation for accuracy and compliance.Ensure compliance with company procurement policies and procedures.

Minimum Qualifications

High School Diploma or EquivalentAssociate's degree in Business, Supply Chain Management, Construction Management, or related field preferred0-2 years of procurement experience, preferably in the construction or facade industries.Ability to learn procurement systems and proceduresRelevant internships or coursework may be consideredBasic proficiency with office productivity tools (Excel, Word, email)Salary Range: $50,100 - $62,625

Location: Calverton NY or Hartford CTSchedule: Mon-Fri 8:00am-5:00PM - Hybrid

Benefits

401(k) matching, AD&D insurance, Dental insurance, Family leave, Flexible schedule, Flexible spending account Gym membership, Health insurance, Health savings account, Life insurance, Paid time off, Parental leave, Professional development assistance, Vision insurance.ADA Requirements: The position requires the ability to sit or stand for extended periods while using a computer, along with sufficient manual dexterity to operate computers, mobile devices, and related IT equipment. The role may occasionally involve lifting or moving equipment weighing up to 25 pounds, as well as bending, crawling, or climbing—such as accessing under desks or server racks. Candidates must possess the ability to concentrate, troubleshoot, and solve problems in a fast-paced environment, demonstrating strong verbal and written communication skills. The role also demands effective task prioritization, management of multiple simultaneous support requests, and a capacity to quickly learn and adapt to evolving technologies and tools.Island Exterior Fabricators is an equal-opportunity employer. We offer a welcoming and inclusive environment. All applicants are considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.Notice to Staffing AgenciesIsland Exterior Fabricators and its subsidiaries will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Island, including unsolicited resumes sent to an Island mailing address, fax machine or email address, directly to Island employees, or to Island's resume database will be considered Island property. Island will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.