Procurement Assistant

We’re Hiring: Procurement Assistant

Location: United Arab Emirates

Employment Type: Part-TimeExperience Level: Mid-Level to SeniorWork Arrangement: HybridAbout UsWe support businesses with procurement administration, purchasing coordination, supplier management, and operational documentation.

Our work helps organizations organize purchasing activities, maintain accurate supplier information, monitor orders, and coordinate the timely delivery of goods and services.The RoleWe are looking for a Procurement Assistant to support daily purchasing and procurement activities. The role involves assisting with purchase requests and orders, coordinating with suppliers, maintaining procurement records, monitoring deliveries, and supporting internal teams throughout the purchasing process.Key ResponsibilitiesAssist with daily procurement and purchasing administration.Process and track purchase requests, purchase orders, quotations, and procurement documents.Support supplier research, information collection, and vendor records.Request and compare supplier quotations based on established requirements.Maintain accurate supplier, product, pricing, and purchasing information.Follow up with suppliers regarding quotations, orders, delivery dates, and outstanding requirements.Monitor purchase orders and track order status through completion.Review procurement documents for completeness, accuracy, and required approvals.Coordinate with suppliers, finance, warehouse, logistics, operations, and internal departments.Assist with checking invoices, delivery documents, quantities, and purchase order information.Maintain procurement trackers, spreadsheets, ERP records, and digital documentation.Monitor pending orders, delayed deliveries, missing documents, and procurement issues.Prepare routine procurement reports, summaries, order trackers, and supplier updates.Support documentation for supplier evaluations, purchasing reviews, and internal audits.Assist with resolving purchasing discrepancies and following up on outstanding items.Contribute to improvements in procurement administration and purchasing workflows.Requirements3+ years of experience in procurement, purchasing, buying, procurement administration, or a related function preferred.Bachelor’s degree or equivalent in Procurement, Supply Chain, Business, Logistics, Operations, or a related field preferred.Good understanding of purchasing processes, purchase orders, supplier coordination, and procurement documentation.Strong organizational and follow-up skills.Good attention to detail when reviewing prices, quantities, documents, and purchasing information.Comfortable using spreadsheets, ERP systems, procurement platforms, and digital records.Good numerical and analytical skills.Strong written and verbal communication skills.Ability to coordinate with suppliers and multiple internal departments.Ability to manage multiple purchase orders, suppliers, requirements, and deadlines.Experience with supplier sourcing, quotation comparison, ERP procurement modules, or purchasing systems is an advantage.What We OfferHybrid part-time work arrangement.Flexible hours designed to support a balanced working schedule.Practical experience across procurement, purchasing, supplier coordination, and procurement administration.Exposure to purchase orders, supplier management, quotations, inventory, logistics, and cross-functional business workflows.A professional and collaborative working environment.