Procurement Assistant (Community Management)

The Procurement Assistant supports the procurement function in sourcing, purchasing and contract administration for community and owners association operations. The role keeps goods and services for managed communities (facilities management, security, landscaping, cleaning, utilities, maintenance) procured on time, within budget and in line with company policy and owners association regulations. The role is the day-to-day link between procurement, community management teams, vendors and finance.Day-to-Day TasksPrepare and process purchase requisitions, purchase orders and vendor requests in line with approved budgets and authority limitsObtain, compare and tabulate quotations for community and owners association requirements, such as maintenance, security, cleaning, landscaping, MEP services and amenitiesSupport tender and RFQ processes, including issuing documents, collecting submissions and preparing bid comparisonsMaintain and update the vendor database, including trade licenses, insurance certificates and performance recordsCoordinate with community managers on service charge budgets, annual maintenance contracts (AMCs) and owners association expenditureTrack contract renewals, expiries and pricing, and flag upcoming actions to the Procurement ManagerFollow up with suppliers on delivery, quality and service issues, and escalate where neededMatch purchase orders, delivery notes and invoices, and coordinate with Finance on payment queriesPrepare procurement reports, trackers and spend summaries for owners association and management reportingKeep procurement records and supporting documentation accurate, complete and audit-readyEnsure compliance with company procurement policy and relevant owners association laws and regulationsEducation & ExperienceBachelor's degree in Business Administration, Supply Chain, Procurement, Facilities Management or a related field. A CIPS qualification or progress towards one is an advantage.2–4 years' experience in a procurement, purchasing or contracts support roleMandatory: hands-on experience in community management and/or owners association (OA) environments, ideally with a real estate developer, master community operator or property management company in the UAEFamiliarity with service charge budgets, AMCs and vendor management for managed communitiesStrong working knowledge of procurement processes (RFQ, tendering, PO management, vendor onboarding)Understanding of facilities and community services, including FM, MEP, security, landscaping and cleaningGood negotiation, follow-up and stakeholder coordination skillsStrong attention to detail, accurate record-keeping and organisationProficient in MS Office, especially Excel, and ERP/procurement systems (SAP, Oracle or similar)Excellent written and spoken English; Arabic is an advantage