Procurement Assistant / Purchasing Assistant / Procurement Coordinator

Procurement Assistant / Purchasing Assistant / Procurement CoordinatorRole DescriptionWe are seeking an organized, detail-oriented, and reliable Procurement Assistant / Purchasing Assistant / Procurement Coordinator to support our daily purchasing workflows, vendor administrative management, and inventory coordination. In this entry-level position, you will work closely with Procurement Managers, Category Buyers, Inventory/Warehouse Teams, Accounts Payable, and external suppliers to facilitate smooth supply chain operations. You will be responsible for creating and tracking purchase orders (POs), verifying purchase requisitions against budget allocations, updating supplier master databases, and confirming order acknowledgments and delivery schedules. Responsibilities include auditing delivery documentation against POs and vendor invoices (3-way matching), resolving minor order discrepancies or delayed shipments, requesting supplier quotations for routine purchases, and maintaining clean digital procurement records. Success in this position requires strong administrative capabilities, high accuracy in data entry, foundational knowledge of ERP procurement tools and spreadsheets, polite commercial communication skills, and the ability to maintain strong operational timelines.QualificationsEducation: Diploma or Bachelor's degree in Supply Chain Management, Logistics, Business Administration, Purchasing, or a related field.Procurement Operations & PO Management: Understanding of fundamental purchasing cycles, including purchase requisitions (PR), purchase order (PO) generation, goods receipt processing, and tracking delivery timelines.Vendor Administration & Support: Practical capability in maintaining supplier databases, logging vendor compliance documents, requesting price quotes, and following up on order delivery statuses.3-Way Matching & Record Auditing: Experience or familiarity with verifying POs, delivery dockets, and vendor invoices to ensure accuracy before submitting to finance/accounts payable.ERP Systems & Purchasing Modules: Working knowledge or exposure to ERP systems (e.g., SAP MM, Oracle SCM, Microsoft Dynamics, or Sage) for PO creation and inventory tracking.Spreadsheet Proficiency: Intermediate skills in Microsoft Excel / Google Sheets (VLOOKUP, SUMIFS, Pivot Tables, and data entry/filtering) for purchase tracking and inventory logs.Inventory & Logistics Coordination: Basic understanding of inventory control practices, safety stock levels, warehouse goods receiving procedures, and lead time tracking.Commercial Communication: Clear and professional written and verbal communication skills to interface effectively with external vendors and internal operational teams.Ethics & Compliance: High personal integrity and strict commitment to company ethical procurement standards and confidential vendor pricing agreements.Professional Attributes: High organizational discipline, strong attention to detail, proactive follow-up habits, and a collaborative team attitude under daily operational deadlines.