Procurement Assistant / Purchasing Assistant / Procurement Coordinator

Procurement Assistant / Purchasing Assistant / Procurement CoordinatorRole DescriptionWe are seeking an organized, detail-oriented, and reliable Procurement Assistant / Purchasing Assistant / Procurement Coordinator to support daily purchasing operations, manage administrative procurement workflows, and maintain strong supplier records. In this entry-to-mid level role, you will work closely with Procurement Managers, Purchasing Executives, Warehouse Supervisors, and Accounts Payable Officers to facilitate the timely acquisition of goods, raw materials, and operational services. You will be responsible for issuing purchase orders (POs), verifying purchase requisitions against budget approvals, tracking supplier delivery schedules, and resolving order discrepancies. Responsibilities include obtaining competitive price quotes, conducting preliminary vendor evaluations, maintaining central supplier databases, matching delivery orders against invoices, and monitoring inventory replenishment triggers. Success in this position requires high organizational discipline, strong numerical accuracy, proficiency with ERP purchasing tools and spreadsheets, clear communication skills, and a structured approach to administrative problem-solving.QualificationsEducation: Diploma or Bachelor's degree in Supply Chain Management, Logistics, Business Administration, Purchasing, Commerce, or a related operational discipline.Procurement Administration & PO Processing: Practical understanding of end-to-end purchasing cycles, creation and tracking of purchase orders, purchase requisitions, and goods receipt notes (GRN).Vendor Coordination & Quotation Review: Ability to request and compile quotations from vendors, evaluate commercial terms, perform cost comparisons, and track supplier delivery timelines.Matching & Invoice Verification: Hands-on experience or familiarity with 3-way matching (comparing purchase orders, delivery orders/receipts, and vendor invoices) to support accounts payable workflows.ERP & Procurement Systems: Working knowledge or exposure to ERP purchasing tools or inventory management platforms (e.g., SAP MM, Oracle NetSuite, Microsoft Dynamics 365, QuickBooks, or Zoho Inventory).Spreadsheet & Data Entry: Intermediate proficiency in Microsoft Excel / Google Sheets (VLOOKUP, Pivot Tables, SUMIFS, and data sorting) for spend tracking and order status reporting.Inventory & Stock Monitoring: Basic understanding of inventory replenishment points, stock monitoring, safety stock buffers, and warehouse receiving procedures.Commercial Communication: Clear and professional written and verbal communication skills to interface effectively with external suppliers, logistics vendors, and internal site/department teams.Record Keeping & Compliance: Exceptional record-keeping ability to maintain clean digital archives of contracts, supplier certificates, warranties, and purchase logs for audit compliance.Professional Attributes: High attention to detail, proactive follow-up habits, strong time management under tight operational schedules, and ethical integrity in supplier interactions.