Procurement Assistant / Purchasing Assistant / Procurement Coordinator

Procurement Assistant / Purchasing Assistant / Procurement CoordinatorRole Description We are seeking an organized, detail-oriented, and proactive Procurement Assistant / Purchasing Assistant / Procurement Coordinator to support daily purchasing activities, maintain inventory logs, and streamline vendor communication. In this entry-to-junior level role, you will work closely with Procurement Officers, Supply Chain Managers, Inventory Specialists, and Accounts Payable teams to facilitate smooth purchasing workflows. You will be responsible for processing purchase requisitions, creating and issuing standard Purchase Orders (POs), tracking shipment deliveries, and verifying goods receipts against order specifications. Responsibilities include updating purchasing databases, maintaining supplier records, following up on delivery delays, assisting with quarterly vendor reviews, and reconciling shipping documents with invoices for payment processing. Success in this position requires solid organizational skills, sharp numerical accuracy, clear communication, proficiency with spreadsheets and inventory/ERP software, and a firm commitment to purchasing compliance.QualificationsEducation: Bachelor's degree or Diploma in Supply Chain Management, Logistics, Business Administration, Purchasing, or a related field.Purchasing & Administrative Support: Hands-on experience or coursework covering foundational procurement concepts, purchase requisition workflows, and ordering cycles.Purchase Order (PO) Processing: Proficiency in drafting, verifying, issuing, and tracking Purchase Orders through complete fulfillment cycles.Vendor Operations & Communication: Ability to maintain positive relationships with suppliers, follow up on pending deliveries, request quotes, and resolve standard order discrepancies.3-Way Matching & Reconciliations: Understanding of invoice matching concepts (comparing POs, Delivery Orders/Receiving Slips, and Invoices) to assist accounts payable.Inventory & ERP Software: Practical experience or exposure to ERP systems, inventory databases, or procurement platforms (e.g., SAP, Oracle NetSuite, QuickBooks, or Zoho Inventory).Spreadsheet Proficiency: Intermediate skills in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, basic data entry, and order tracking logs).Documentation & Compliance: High attention to detail in organizing physical and digital procurement records, contracts, warranties, and audit trail files.Communication & Negotiation: Clear verbal and written communication skills to handle internal team requests and routine vendor logistics updates professionally.Professional Attributes: Dependable time management, strong analytical problem-solving skills, high integrity, and an adaptable team player.