Procurement Assistant / Purchasing Assistant / Procurement Coordinator

Role DescriptionWe are seeking a detail-oriented, systematic, and proactive Procurement Assistant / Purchasing Assistant / Procurement Coordinator 📦⚡ to streamline purchasing operations, manage vendor interactions, and uphold supply chain integrity across our organization! In this core procurement support role, you will report directly to the Procurement Manager, Purchasing Lead, or Supply Chain Executive 📊 and collaborate closely with Accounts Payable, Warehouse & Inventory Officers, Department Requisitioners, Quality Assurance, and External Suppliers 🤝. You will be responsible for executing everyday purchasing workflows, processing material orders, verifying supply specifications, and maintaining accurate procurement records 🏢. Responsibilities include auditing purchase requisitions, issuing formal Purchase Orders (POs) 📝, following up on vendor delivery timelines and expedited shipments 🚚, matching Goods Received Notes (GRNs) against supplier invoices for Finance 🧾, updating vendor database profiles, assisting with basic price comparison analysis (RFQs), and resolving order discrepancies. Success in this position requires high numerical precision, proficiency in enterprise ERP purchasing modules and analytical spreadsheets 📈, strict compliance with ethical procurement governance and personal data privacy laws (e.g., PDPA/GDPR) 🔒, and strong commercial communication skills! 🚀Qualifications🎓 Education: Bachelor's degree or Diploma in Supply Chain Management, Procurement, Business Administration, Logistics, or a related field. 💼 Purchasing & Procurement Operations: 0–2 years of hands-on experience in purchasing support, procurement coordination, vendor administration, or inventory administration. 📝 Requisition & PO Processing: Practical expertise in processing purchase requisitions, issuing Purchase Orders (POs), verifying pricing terms, and tracking fulfillment schedules. 🚚 Vendor Expediting & Delivery Tracking: Proven capability in following up with suppliers on lead times, expediting urgent orders, and communicating delivery updates to internal department heads. 🧾 Three-Way Invoice Matching & Reconciliation: Experience verifying supplier invoices against corresponding POs and Delivery Orders (DOs) / Goods Received Notes (GRNs) to ensure accurate payment processing by Accounts Payable. 💻 ERP Systems & Procurement Platforms: Hands-on familiarity with enterprise purchasing software or ERP platforms (e.g., SAP MM, Oracle NetSuite, Odoo, AutoCount, or SQL Account) 🛠️. 📊 Spreadsheet Analytics & Price Quotations: Intermediate skills in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, SUMIFS, Pivot Tables, and price comparison grids) 📈 to track purchasing logs, vendor lead times, and spend summaries. 🔒 Ethical Governance & Compliance: Uncompromising honesty, strict adherence to anti-bribery policies, avoidance of conflicts of interest, and compliance with data privacy regulations (e.g., PDPA/GDPR). 🗣️ Communication & Interpersonal Capabilities: Clear and polite written and verbal communication skills to correspond effectively with external suppliers, clarify order specs, and resolve billing discrepancies. 🌟 Professional Attributes: Sharp attention to detail, strong time management, high dependability, proactive problem-solving, and a team-first work ethic! ⚡