Procurement Assistant / Purchasing Assistant / Vendor Assistant

We're Hiring: Procurement Assistant / Purchasing Assistant / Vendor AssistantLocation: United Arab Emirates (Remote)Employment Type: Part-TimeExperience Level: Mid-Level to SeniorWork Arrangement: Fully RemoteAbout UsWe are a globally focused organization supporting procurement operations, purchasing administration, supplier coordination, and business sourcing activities. Our teams help manage purchasing requirements, supplier information, quotations, purchase orders, and procurement documentation to support efficient business operations. We value organized, detail-oriented professionals who can coordinate effectively with suppliers and internal teams.The RoleWe are seeking a proactive Procurement Assistant / Purchasing Assistant / Vendor Assistant to support procurement administration, purchasing coordination, supplier communication, quotation management, and purchasing documentation. You will assist with processing purchase requests, comparing supplier information, maintaining vendor records, coordinating purchase orders, and monitoring procurement activities.This part-time, fully remote opportunity offers flexible working hours and exposure to procurement operations, purchasing, supplier management, sourcing, quotation analysis, vendor databases, and digital procurement systems.Key ResponsibilitiesAssist with day-to-day procurement and purchasing administration.Process and organize purchase requests, requisitions, supplier information, quotations, purchase orders, and procurement records.Assist with sourcing suppliers, products, materials, equipment, and services based on established purchasing requirements.Research and identify potential suppliers, vendors, distributors, and service providers.Request and collect quotations, pricing information, product specifications, delivery details, and commercial terms from suppliers.Compare supplier quotations, pricing, specifications, lead times, payment terms, and availability.Maintain accurate vendor profiles, supplier databases, contact information, product details, pricing records, and procurement trackers.Assist with preparing, issuing, and tracking purchase orders and procurement requests.Monitor purchase order status, supplier confirmations, delivery timelines, pending approvals, and outstanding procurement requirements.Coordinate with suppliers, vendors, procurement teams, finance teams, warehouse teams, logistics providers, and internal departments.Follow up with suppliers regarding quotations, order confirmations, product availability, delivery schedules, invoices, and documentation.Verify supplier information, product details, quantities, prices, order references, and supporting documents.Assist with reviewing invoices, purchase orders, quotations, delivery records, and supplier documentation for consistency.Update procurement systems, ERP platforms, spreadsheets, databases, vendor management systems, and internal trackers.Maintain organized digital files containing quotations, purchase orders, supplier documents, invoices, contracts, product information, and correspondence.Assist with monitoring supplier performance, order fulfillment, delivery timelines, pricing changes, and outstanding supplier issues.Conduct basic market and supplier research to identify alternative vendors, products, pricing options, and sourcing opportunities.Prepare procurement summaries, supplier comparisons, purchasing reports, order trackers, and routine management updates.Assist with procurement reconciliation by comparing purchase orders, quotations, invoices, and delivery documentation.Monitor procurement deadlines, approval requirements, order dates, delivery commitments, and outstanding purchasing actions.Assist with maintaining supplier relationships through organized communication, follow-up, and documentation.Identify opportunities to improve purchasing processes, supplier coordination, quotation comparison, procurement tracking, and vendor administration.RequirementsBachelor's degree or equivalent qualification in Procurement, Supply Chain Management, Business Administration, Purchasing, Logistics, or a related field is preferred.Minimum of 3+ years of professional experience in procurement, purchasing, sourcing, vendor coordination, supply chain administration, or a related function is preferred.Understanding of procurement processes, purchasing workflows, supplier management, quotations, purchase orders, and vendor administration.Familiarity with ERP, procurement, and vendor management systems, Excel, Google Sheets, databases, and digital collaboration tools.Strong supplier research and quotation comparison skills with good commercial awareness.Excellent attention to detail when handling prices, quantities, product specifications, purchase orders, supplier information, and procurement documentation.Strong organizational and time-management skills with the ability to manage multiple suppliers, purchase requests, orders, and deadlines.Strong written and verbal communication skills with effective supplier coordination and follow-up abilities.Good negotiation and communication skills when requesting quotations and clarifying purchasing requirements.Good numerical and analytical skills with the ability to compare pricing, specifications, delivery terms, and supplier information.Strong data-entry and documentation skills with a high level of accuracy.Good problem-solving skills with the ability to identify routine procurement discrepancies and supplier issues.Strong digital literacy and ability to learn new procurement and purchasing platforms quickly.Ability to handle supplier, pricing, purchasing, and commercial information professionally and responsibly.Reliable, proactive, organized, responsive, and comfortable working independently in a remote environment.What We OfferFlexible part-time hours with a fully remote working arrangement.Competitive compensation aligned with experience and procurement responsibilities.Exposure to procurement operations, purchasing, supplier management, sourcing, quotation analysis, and vendor systems.Opportunities to strengthen procurement administration, purchasing coordination, supplier management, and sourcing skills.Professional development through hands-on involvement in procurement and business operations.A collaborative environment focused on efficient purchasing, strong supplier coordination, accurate documentation, and continuous improvement.