Procurement Coordinator/Logistics Coordinator

Role DescriptionA Procurement Coordinator / Logistics Coordinator supports purchasing, supplier coordination, inventory management, order processing, transportation, delivery scheduling, and logistics operations. The role coordinates with suppliers, vendors, warehouses, freight providers, internal departments, and customers to ensure materials, products, and supplies are sourced, ordered, transported, received, and delivered accurately and on time.Key ResponsibilitiesCoordinate daily procurement and logistics activities in accordance with company procedures.Prepare and process purchase requests, purchase orders, quotations, and procurement documentation.Source suppliers, vendors, products, materials, and services based on approved requirements.Request and compare supplier quotations, pricing, lead times, payment terms, and delivery conditions.Coordinate with suppliers and vendors regarding orders, availability, pricing, specifications, and delivery schedules.Follow up on purchase orders, supplier confirmations, outstanding items, and delivery status.Coordinate inbound and outbound shipments, transportation arrangements, and delivery schedules.Liaise with freight forwarders, transport companies, couriers, warehouses, suppliers, and other logistics service providers.Prepare and verify shipping documents, delivery notes, invoices, packing lists, purchase orders, and related records.Track shipments and provide updates on delivery status, delays, shortages, or transportation issues.Coordinate receiving, inspection, storage, dispatch, and distribution of goods and materials.Maintain accurate records of suppliers, purchase orders, shipments, inventory, deliveries, and procurement transactions.Monitor inventory levels and coordinate replenishment activities to prevent shortages or excess stock.Verify delivered goods against purchase orders, specifications, quantities, and delivery documentation.Identify discrepancies involving quantities, pricing, damaged goods, incorrect items, or delayed deliveries and escalate them appropriately.Coordinate with finance and accounts teams regarding invoices, purchase orders, supplier payments, and documentation.Support supplier evaluation, onboarding, performance monitoring, and relationship management.Assist with procurement cost analysis, purchasing reports, logistics reports, and operational performance tracking.Ensure procurement and logistics activities comply with company policies, contractual requirements, and applicable regulations.Maintain organized and confidential procurement, supplier, commercial, and logistics records.Support procurement audits, inventory checks, logistics reviews, and internal compliance activities.Identify opportunities to improve purchasing efficiency, delivery performance, inventory control, transportation costs, and supply-chain processes.Coordinate with sales, operations, warehouse, finance, production, and other internal departments to ensure smooth supply and delivery operations.QualificationsDiploma or Bachelor's degree in Procurement, Supply Chain Management, Logistics, Business Administration, Operations Management, or a related field.Previous experience in procurement, purchasing, logistics, supply chain, inventory, or operations coordination is preferred.Good understanding of procurement processes, supplier management, inventory control, transportation, and logistics operations.Strong knowledge of purchase orders, quotations, invoices, shipping documentation, and delivery processes.Strong organizational, coordination, follow-up, and administrative skills.Excellent attention to detail and accuracy.Good negotiation, communication, and supplier-management skills.Strong problem-solving, time-management, and multitasking abilities.Proficiency in Microsoft Office, especially Excel and Word.Familiarity with ERP, procurement, inventory-management, warehouse-management, or logistics systems is advantageous.Ability to manage multiple suppliers, purchase orders, shipments, deliveries, and deadlines.Knowledge of import/export procedures, customs documentation, and freight coordination is advantageous.Professional, reliable, proactive, organized, and commercially aware.Strong commitment to procurement accuracy, supplier coordination, cost efficiency, timely delivery, inventory control, logistics performance, compliance, and operational efficiency.