Procurement Executive – Exhibition Industry

Procurement Executive – Exhibition IndustryDepartment: Procurement / OperationsIndustry: Exhibitions, Events & Experiential MarketingLocation: Dubai, UAEEmployment Type: Full-timeJob SummaryWe are looking for a Procurement Executive with experience in the exhibition and events industry to manage the sourcing and purchasing of materials, products, equipment, and services required for exhibition stand production, events, and company operations. The role requires strong vendor management, negotiation, cost control, and coordination with production, design, project management, and finance teams.Key ResponsibilitiesSource and procure exhibition materials, production items, furniture, graphics, hardware, lighting, electrical items, flooring, carpentry materials, and other event-related requirements.Identify, evaluate, and maintain a reliable network of suppliers, contractors, and service providers.Obtain and compare quotations to ensure competitive pricing, quality, and timely delivery.Negotiate prices, payment terms, delivery schedules, and other commercial conditions with suppliers.Coordinate with the Production, Project Management, Design, and Operations teams to understand procurement requirements and project specifications.Prepare purchase orders, purchase requests, quotation comparisons, and procurement documentation.Monitor orders from placement through delivery and ensure materials reach the warehouse, production site, or exhibition venue on time.Coordinate urgent and last-minute procurement requirements during exhibition build-up and event periods.Verify the quality and quantity of materials received and resolve discrepancies with suppliers.Maintain proper records of suppliers, quotations, purchase orders, invoices, and delivery documents.Develop and maintain a supplier database covering carpentry, printing, fabrication, electrical, AV, furniture, logistics, manpower, and other exhibition-related services.Support cost estimation and budgeting for exhibition projects.Work closely with the Finance Department to ensure proper documentation and timely invoice processing.Monitor supplier performance and identify opportunities for cost savings and improved procurement efficiency.Ensure procurement activities comply with company policies and approved budgets.Attend site visits, warehouse requirements, and exhibition build-up periods when required to coordinate urgent procurement needs.Handle multiple projects simultaneously while meeting strict exhibition deadlines.RequirementsBachelor's degree in Procurement, Supply Chain Management, Business Administration, or a related field.2–4 years of procurement experience, preferably within the exhibition, events, construction, fabrication, or fit-out industry.Strong knowledge of local suppliers and contractors in the UAE is highly preferred.Good negotiation and vendor management skills.Strong understanding of procurement processes, purchase orders, quotations, and cost comparisons.Ability to work under pressure and manage urgent requirements during exhibition build-ups.Strong communication and coordination skills.