Procurement Manager

Job TitlesProcurement BuyerDepartmentProcurement / Supply ChainReports ToHead ProcurementLocationBangalore, India (work from office)Employment TypeFull-time, work from office — 5 days a week, with occasional Saturday working as per business requirementProject ScopeHotel construction project (Bangalore); facilities operations for the existing SLK Greenpark premises (7 acres, Bangalore); and hydroponics project procurement (Maldives), managed remotely from BangaloreJob PurposeThe Procurement Buyer will manage end-to-end, day-to-day purchasing across three linked areas, all handled from Bangalore: a hotel construction project, ongoing facilities operations for the existing SLK Greenpark premises (400,000 sq. ft.), and purchasing for a hydroponics (agri-tech) project in the Maldives, which is managed remotely with no travel required. The role also covers software/IT procurement for the organisation. This is a hands-on, generalist, fully office-based procurement role requiring someone comfortable running operational buying across very different categories — construction, facilities, IT, and specialised agri-tech — and coordinating remotely with the on-ground team and vendors in the Maldives.Key Responsibilities1. Hotel Construction Project Procurement – BangaloreSource, evaluate, and purchase construction materials, MEP equipment, finishes, fixtures, furniture and equipment (FF&E) for the Bangalore hotel construction project.Obtain and compare quotations, Price Benchmarking, negotiate pricing, payment terms, and delivery schedules with contractors, suppliers, and manufacturers.Raise and track purchase orders (POs) against approved BOQs / material take-offs provided by site engineers and quantity surveyors.Coordinate delivery schedules with the construction programme to prevent site delays and material shortages.Coordinate with PMC.Maintain vendor and subcontractor records, track contract compliance, warranties, and defect-liability terms.2. Facilities Operations Procurement – SLK Greenpark (400,000 sq. ft. Existing Premises, Bangalore)Handle recurring day-to-day procurement to run the existing 400,000 sq. ft. SLK Greenpark premises: consumables, MEP spares, housekeeping and pantry supplies, pest control, security and safety equipment.Manage annual maintenance contracts (AMCs) and service agreements for building systems, plant, and equipment.Source and manage vendors for outsourced facility services such as cleaning, landscaping, waste management, pest control, and security.Maintain minimum stock levels for critical facilities and operational consumables, and ensure timely replenishment across the premises.3. Software & IT ProcurementProcure and renewal of software licences, SaaS subscriptions, hardware, and IT equipment for the construction project, SLK Greenpark facility, and the Maldives operation.Liaise with IT/end users to confirm specifications, evaluate vendors, and negotiate licensing terms and renewal cycles.Track software licence renewals, subscription costs, and compliance to avoid lapses or unauthorised usage.4. Hydroponics Project Procurement – Maldives (Managed Remotely from Bangalore)Source specialised hydroponics/agri-tech equipment, growing systems, nutrients, seeds, greenhouse structures, and climate-control components, coordinating entirely from Bangalore with no travel to the Maldives required.Work closely, over calls/email/video, with the agronomy/hydroponics technical team on the ground in the Maldives to translate technical specifications into purchase requirements.Manage import compliance for agricultural and horticultural goods, including biosecurity, quarantine, and customs requirements specific to the Maldives, working with local clearing agents/freight partners.Identify reliable international and regional suppliers for niche hydroponics inputs where local sourcing is not viable, and track shipments through to delivery on-site.5. General Procurement OperationsRun RFQ/RFP processes, prepare comparative statements, and recommend vendor selection for management approval.Negotiate pricing, credit terms, and contracts across all categories to optimise cost and cash flow.Track procurement budgets by category and report variances, savings, and forecast spend to the Procurement Head.Maintain an accurate, up-to-date vendor database and conduct periodic vendor performance evaluations.Ensure all purchasing activity complies with company procurement policy, approval matrices, and applicable Indian and Maldivian import/customs regulations.Coordinate with finance on payment processing, letters of credit, and import duty settlements.Prepare regular procurement status reports, open-PO trackers, and category spend summaries for Procurement Head.6. Audit & Cross-Department CoordinationHandle internal and external procurement audits — maintain audit-ready documentation for POs, vendor contracts, approvals, and payment records across all categories.Respond to audit queries, track observations to closure, and implement corrective actions/process improvements arising from audit findings.Ensure procurement records and approval trails meet company policy and statutory audit requirements at all times, not just during audit cycles.Coordinate daily with Finance on budgets, payment terms, invoice matching, and vendor payments.Coordinate with Legal on vendor contracts, NDAs, terms and conditions, and contract renewals/amendments.Coordinate with IT on software/hardware specifications, licensing needs, and vendor onboarding for technology purchases.Coordinate with Facilities on day-to-day purchase requisitions, stock levels, AMC renewals, and service vendor performance for the SLK Greenpark premises.Act as the single point of contact for procurement matters raised by these departments, ensuring timely closure of requisitions and queries.Qualifications & ExperienceMaster degree in Business Administration, Supply Chain Management, Engineering, or a related field.7-8 years of procurement/buying experience, ideally spanning construction, facilities management, and IT/software purchasing.Demonstrated experience purchasing across multiple categories (construction materials, IT/software, FM supplies, or specialised/agri equipment) is strongly preferred.Experience managing vendors/purchases remotely for a site or project outside the base location is an advantage.Working knowledge of import/export procedures, customs clearance, and shipping/freight coordination (for the Maldives hydroponics purchases).Hands-on proficiency in Zoho (ERP/procurement modules) and advanced MS Excel.Prior exposure to procurement audits (internal or external) and maintaining audit-ready documentation.Skills & CompetenciesStrong negotiation and vendor management skills across diverse supplier categories.Contract review and management capability.Budgeting, cost control, and spend analysis.Ability to manage multiple, unrelated procurement streams simultaneously under project timelines.Clear written and verbal communication in English and Kannada.Strong organisational skills, attention to detail, and follow-through on open orders.Comfortable coordinating remotely with an off-site team and vendors (Maldives) without on-site travel.Strong cross-functional coordination skills — able to work daily with Finance, Legal, IT, and Facilities teams to keep procurement moving.Meticulous record-keeping and documentation discipline to support audit readiness at all times.Working knowledge of construction materials, facility management, or horticultural/hydroponics inputs is a plus.Key Performance Indicators (KPIs)On-time delivery rate for construction materials against project schedule.Cost savings achieved versus approved procurement budget.PO cycle time from requisition to delivery.Vendor compliance and performance scores.Zero critical stock-outs for facilities and hydroponics operational supplies.Software licence renewal accuracy and zero compliance lapses.Audit observations closed within agreed timelines, with zero repeat findings.Turnaround time on procurement requests raised by Finance, Legal, IT, and Facilities.Working ConditionsThis role is fully office-based in Bangalore, near International Airport; no travel to the Maldives is required, with the hydroponics purchase coordinated remotely. Working days are five days a week from the office, with occasional Saturday working as per business requirement. The role operates in a fast-paced, deadline-driven environment spanning an active construction site, a live operational facility, and a remotely managed project, and may require flexibility in working hours to align with vendor schedules.