Procurement Manager - Equipments

Job Purpose:Own category strategy, sourcing and procurement execution for kitchen and other food preparation equipment, stainless-steel fabrication, bought-out items, spare parts, maintenance services and oil-filtration solutions across multiple regional markets. Deliver competitive total cost of ownership, supply continuity, supplier performance and measurable savings while maintaining approved technical, food-safety and operating requirements. Retain equipment OEM and commercial ownership while partnering with the relevant Logistics function on direct-buying fulfilment.

Key Responsibilities

1. Category Strategy and Demand Alignment

• Develop annual category strategies, sourcing plans and a prioritized savings pipeline using spend, demand, market intelligence and supplier-capability analysis.
• Align new openings, remodels, replacements and maintenance needs with Operations, Maintenance, Development and the centralized planning portfolio.
• Define supply-base strategies, standardization and localization opportunities, and business-continuity options for critical equipment and spares.2. Strategic Sourcing and Commercial Negotiation
• Lead supplier/OEM identification, qualification, tenders, bid normalization and award recommendations for the full equipment and services portfolio.
• Coordinate technical evaluations with authorized stakeholders and challenge cost, scope gaps, exclusions and lifecycle implications without assuming ownership of design or technical acceptance.
• Negotiate pricing, warranties, lead times, service coverage, spare-parts availability, Incoterms and payment terms and establish approved commercial agreements with Legal and Finance support.3. Equipment Fabrication and Procurement Execution
• Manage procurement delivery against approved equipment schedules, fabrication drawings, BOQs and specifications, ensuring suppliers understand scope and deadlines.
• Coordinate supplier acknowledgement, fabrication progress, inspection readiness, installation and commissioning interfaces and resolve commercial or supplier-performance issues.
• Provide sourcing outcomes to authorized PR/PO teams and coordinate supplier fulfilment for local/distributor purchases; hand direct-buying fulfilment to Logistics under a documented responsibility split.4. Maintenance Services, Spares and Oil Filtration
• Source and negotiate maintenance-service agreements, preventive-maintenance coverage, repair rate cards, spares and oil-filtration solutions with clear commercial terms and service levels.
• Work with Maintenance and Operations to define response times, uptime requirements, critical-spares availability and objective service-performance measures.
• Monitor provider commercial performance and recurring warranty/service issues, enforce contractual remedies and drive cost and reliability improvements; Maintenance retains technical service acceptance.5. Supplier, OEM and Contract Performance
• Own OEM and category supplier relationships, business reviews, performance scorecards and corrective-action plans for quality, cost, service and continuity.
• Resolve contractual issues, warranty disputes, spare-parts obsolescence and supplier underperformance in coordination with technical stakeholders and Logistics.
• Maintain commercial agreements, renewal calendars, supplier capacity intelligence and risk mitigations across the regional portfolio.6. Savings, Innovation and Lifecycle Value
• Lead value engineering, specification alternatives, localization and equipment innovation opportunities with technical and brand stakeholders.
• Assess acquisition, energy, consumables, maintenance, service and replacement costs to support total-cost-of-ownership decisions.
• Track and validate implemented savings with Finance, distinguish savings from cost avoidance and report delivery against approved baselines.7. Team Governance and Logistics Interface
• Manage designated procurement team member(s) and agree shared priorities with relevant Logistics stakeholders for any dotted-line support.
• Retain equipment strategy, OEM selection, sourcing agreements and commercial issue ownership; Logistics owns direct-buying planning and fulfilment under those agreements.
• Report category performance, sourcing progress, savings, supplier risks and unresolved decisions to relevant senior stakeholders.Leadership
• Set the category workplan, savings priorities and supplier-performance expectations and remain accountable for delivery across markets.
• Lead negotiations and cross-functional decisions using transparent analysis, commercial judgment and documented recommendations.
• Manage designated procurement team member(s) through clear objectives, workload allocation, coaching and performance reviews.
• Uphold procurement ethics, confidentiality, segregation of duties and evidence-based decision making.Policies and Procedures
• Contribute to category-specific sourcing procedures, evaluation criteria, supplier governance and practical controls; implement approved Procurement Policy and delegation of authority requirements.
• Maintain auditable sourcing records and monitor team compliance without taking over PR/PO ownership or operational approvals assigned to other functions.Job Context & Major Challenges
• Balancing multi-brand equipment requirements, food factory needs and differing market operating conditions with standardization and cost competitiveness.
• Preventing equipment or critical-spares shortages while managing long lead times, replacement cycles and OEM constraints.
• Maintaining clear equipment commercial ownership while direct-buying fulfilment is managed by Logistics.
• Reducing lifecycle cost without compromising reliability, food safety, maintainability or brand requirements.
• Managing shared team capacity and concurrent sourcing, service and project priorities.Frameworks, Boundaries and Decision making authority
• Lead category sourcing, negotiations and supplier-performance decisions within approved Procurement Policy and delegation of authority; submit awards and contractual exceptions for authorized approval.
• PR creation, PO issuance and associated transaction approvals remain with authorized teams under segregation of duties. This role supplies sourcing outcomes and planning inputs and coordinates follow-up; it does not create PRs or issue POs.
• Technical requirements, designs, acceptance and maintenance execution remain with authorized technical/operating stakeholders.
• Manage assigned team member(s) and agree dotted-line tasks and capacity with Logistics, escalating conflicting priorities to relevant senior stakeholders.Qualification
• Bachelor’s degree in Engineering, Supply Chain Management, Procurement, Business Administration or a related discipline.
• CIPS or equivalent procurement certification is preferred; relevant equipment or project-management training is advantageous.Experience
• 8–10 years of relevant procurement experience, with substantial ownership of commercial kitchen/commercial equipment, SS fabrication or comparable technical equipment categories.
• Proven delivery of category strategies, OEM negotiations, framework agreements and measurable lifecycle or procurement savings.
• Experience sourcing spares and maintenance services and managing warranty, service-level and supplier-performance issues.
• Regional, multi-site QSR, food production, hospitality or retail exposure and experience leading staff or cross-functional sourcing teams.Job Specific Skills
• Equipment and fabrication sourcing; technical-commercial bid evaluation and scope normalization.
• Contract negotiation, warranty/service terms, spares economics and supplier governance.
• Total-cost-of-ownership modelling, spend analysis and savings validation.
• Commercial understanding of equipment drawings, BOQs and service scopes; coordination with technical owners.
• Excel, presentations and ERP-based procurement reporting; clear executive communication.Technical Competencies
• Category strategy and sourcing
• Equipment and services commercial management
• OEM and supplier-performance governance
• Lifecycle costing and value engineering
• Procurement execution and risk managementBehavioural Competencies
• Ownership and results orientation
• Integrity and impartiality
• Constructive challenge
• Cross-cultural collaboration
• Decision discipline and timely escalationPerformance Measures
• Validated savings and lifecycle cost improvements
• Sourcing completion against project requirements
• Supplier delivery, quality and service performance
• Warranty/spares resolution and supply continuity
• Contract coverage, governance and team delivery