Procurement Operations Assistant

Role DescriptionWe are looking for a highly organized and detail-oriented Procurement Operations Assistant to support the day-to-day administration and coordination of procurement activities. The role involves processing purchasing requests, preparing and maintaining procurement documentation, coordinating purchase orders, tracking supplier deliveries, and ensuring procurement records are accurate and up to date. Responsibilities include reviewing purchase requisitions, creating and monitoring purchase orders, maintaining supplier and product information, coordinating with suppliers and internal stakeholders, checking invoices and delivery documentation, and following up on outstanding orders. You will also assist with procurement reports, spend tracking, supplier communication, and the resolution of purchasing discrepancies or delivery issues. The role requires strong organizational skills, attention to detail, effective communication, and the ability to manage multiple procurement activities while following established policies and procedures.QualificationsDiploma or bachelor’s degree in Procurement, Supply Chain Management, Logistics, Business Administration, or a related discipline.Basic understanding of procurement processes, purchasing operations, supplier management, and supply chain workflows.Strong organizational and administrative skills with the ability to manage multiple purchase orders, requests, and deadlines.Excellent attention to detail when reviewing purchase orders, invoices, supplier information, and procurement documentation.Proficiency in Microsoft Excel or similar spreadsheet tools for reporting, tracking, and data management.Familiarity with ERP, procurement, purchasing, or supplier management systems is preferred.Understanding of purchase requisitions, purchase orders, delivery schedules, invoices, and procurement records.Strong written and verbal communication skills for effective coordination with suppliers and internal stakeholders.Good numerical and analytical skills with the ability to review purchasing data and identify discrepancies.Strong problem-solving skills and a proactive approach to resolving order, delivery, and documentation issues.Ability to maintain accurate and confidential procurement records and follow established approval processes.Reliable, adaptable, and capable of working collaboratively in a fast-paced, deadline-driven environment.