Procurement Operations Assistant / Procurement Operations Coordinator / Procurement Specialist

Procurement Operations Assistant / Procurement Operations Coordinator / Procurement SpecialistRole Description We are seeking an analytical, process-driven, and highly organized Procurement Operations Assistant / Procurement Operations Coordinator / Procurement Specialist to oversee operational purchasing, streamline vendor workflows, and maintain master procurement data integrity. In this entry-to-mid level role, you will work closely with Procurement Operations Managers, Strategic Sourcing Specialists, Supply Chain Logistics Teams, and Finance Officers to ensure efficient procurement execution and system accuracy. You will be responsible for managing purchase order creation, tracking purchase requisitions, maintaining supplier master data, and auditing operational compliance against internal procurement policies. Responsibilities include evaluating supplier quotes, coordinating cross-functional approvals, monitoring purchase order delivery statuses, resolving invoice matching variances with accounts payable, and compiling procurement operational metrics. Success in this position requires strong operational execution, high numerical accuracy, proficiency with enterprise ERP purchasing modules and data tools, clear cross-departmental communication, and a continuous improvement mindset.QualificationsEducation: Bachelor's degree or Diploma in Operations Management, Supply Chain Management, Procurement, Business Administration, or a related field.Procurement Operations & P2P: Practical understanding of end-to-end Procure-to-Pay (P2P) cycles, purchase requisition processing, PO generation, receiving confirmation, and supplier dispute resolution.Master Data & System Administration: Experience or familiarity with maintaining vendor master records, item catalogs, unit pricing databases, and contract metadata within procurement systems.Sourcing Support & RFQ Execution: Ability to support request for quotation (RFQ) processes, compile vendor bids, conduct cost comparisons, and track supplier lead-time performance.3-Way Matching & Payable Resolution: Hands-on experience collaborating with accounts payable to reconcile PO, goods receipt, and invoice discrepancies.ERP & Procurement Tools: Working knowledge or proficiency in ERP systems and procurement suites (e.g., SAP MM, Oracle NetSuite, Microsoft Dynamics 365, Coupa, or Jaggaer).Data Analytics & Spreadsheet Skills: Intermediate-to-advanced proficiency in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and data validation) for spend and operational reporting.Process Optimization & Compliance: Familiarity with monitoring procurement compliance, auditing purchasing policy adherence, and identifying workflow bottlenecks to improve operational efficiency.Cross-Functional Communication: Clear and professional verbal and written communication skills to interface effectively with internal department stakeholders, logistics handlers, and external vendors.Professional Attributes: Sharp analytical problem-solving skills, strong attention to detail, high ethical standards, and the ability to manage multiple operational deadlines effectively.