Production, Contract and Process Expert

Reporting to: CEO & Executive Producer - Global Show Management CompanyPOSITION SUMMARYLead project planning, production coordination, contract performance monitoring, and project budget and cash flow control for large-scale entertainment productions, from development through opening and operational handover.Working with the Executive Producer, ensure external producers, creative teams, consultants, contractors, and vendors deliver the agreed scope to the required quality, schedule, and approved budget. Consolidate reliable information from the project and provide Legal, Finance, Procurement and Administration with the scope, progress evidence, forecasts and recommendations they need to carry out their responsibilities.ROLE SCOPE AND INTERNAL COORDINATIONThe role is accountable for the accuracy, completeness and timely submission of project inputs, and for following up and escalating issues that affect delivery. Legal retains responsibility for legal drafting and advice; Finance for accounting, treasury and financial controls; Procurement and Administration for their assigned procurement and administrative workflows. Approvals and payment authorization remain with the designated authorities.The manager must learn and follow the internal procedures relevant to the project, including submission requirements, approval routes, and lead times. Prior knowledge of Sun Group’s internal procedures is not a core selection requirement; the job holder can learn these procedures through onboarding with the relevant departments.KEY RESPONSIBILITIES-Production planning and coordination-Support the Executive Producer in translating the artistic vision and operational requirements into a coordinated production plan, scope, schedule and resource requirements.-Develop and maintain the master schedule from concept and design through procurement, fabrication, installation, rehearsals, opening and handover; identify dependencies and critical milestones.-Coordinate external production partners and internal creative, technical, construction and operations teams; track actions, decisions and information needed to keep delivery on schedule.-Review production plans and progress with the relevant specialists; identify missing deliverables, interface gaps and delays, and recommend corrective action.-Maintain project records, production meeting minutes, decisions and handover requirements.Project contract execution and performance-Contract management in this role focuses on defining project requirements and monitoring delivery against agreed obligations. It does not carry primary responsibility for legal drafting or leading contract negotiations.-Provide Legal and Procurement with clear project scopes, deliverable lists, responsibilities, milestones, acceptance criteria, payment triggers, and production requirements before signature.-Review proposed contract terms from the project perspective; flag unclear deliverables, scope gaps, unrealistic dates, and inadequate performance or warranty requirements for resolution with Legal and the Executive Producer.-After signature, maintain a register of contractual obligations, deliverables, deadlines, payment conditions, warranties and close-out requirements.-Track actual performance against the contract. Coordinate artistic, technical and operational reviews and assemble evidence for acceptance by the authorized parties.-Check payment requests against contractual conditions, verified progress and required acceptance evidence; flag discrepancies and provide a documented project recommendation to Finance and the approving authority.-Identify potential non-performance or breaches promptly. Supply factual records and impact assessments to Legal and management so they can determine notices, remedies or other action.-Assess scope changes, extensions and claims for their production, schedule and cost impacts; maintain the change register and provide inputs for formal amendments and approvals.-Coordinate project close-out, including outstanding deliverables, defects, warranty records and final acceptance evidence.Project budget and cash flow management-Cash flow management is a separate project-control responsibility. It forecasts how much funding the project needs and when, using the production plan, commitments and expected expenditure across the full project.-Develop and maintain production budgets with the project team. Track commitments, actual expenditure, forecast remaining costs and the estimated cost at completion against the approved budget.-Prepare and update time-phased cash flow forecasts covering contracted payments, planned purchases, production resources and other expected project costs.Reconcile project cost and payment tracking with Finance’s records; explain variances between forecast and actual expenditure or payment timing.-Update funding forecasts when schedules, scope or commitments change. Highlight upcoming funding needs and the delivery impact of delayed decisions or payments.-Provide Finance and Administration with payment timing, project justification, progress evidence and acceptance status. Follow up on processing status and escalate delays affecting production.-Recommend corrective actions and spending priorities to the Executive Producer; submit changes through the designated approval process.Procurement and administrative project inputs-Define what the project needs to purchase, the required quantities and specifications, delivery dates and production dependencies, with the relevant creative and technical specialists.-Provide Procurement with project inputs for sourcing and evaluation; assess proposed suppliers and substitutions for their effect on scope, quality, schedule and cost.-Coordinate vendor delivery, installation and operational handover with the project team.Risk management and reporting-Maintain a project risk and issue register covering production, cost, cash timing, contract performance and delivery dependencies; assign actions and escalate matters requiring decisions.-Track project safety, insurance and compliance requirements with the responsible specialists; report gaps and coordinate follow-up within the project.-Prepare weekly and monthly management reports showing milestone and deliverable status, budget variances, forecast final cost, cash requirements, contract issues and decisions required.-Maintain traceable project records to support management reviews and audits.Team and stakeholder coordination-Act as the project coordination point between external production partners and internal departments, ensuring that each receives timely and usable information.-Coordinate multidisciplinary teams, clarify action owners and priorities, and support the Executive Producer in resolving competing artistic, technical, operational and budget requirements.-Support recruitment and onboarding of production administration personnel when required, and coordinate their project priorities.QUALIFICATIONS-Minimum 15 years of experience in international show production, entertainment projects, live events, attractions, cultural projects or large-scale production environments.-Demonstrated experience coordinating external producers, creative teams, consultants, contractors and multidisciplinary project stakeholders through production and delivery.-Strong practical experience in production budgets, cost control, project cash flow forecasting and monitoring contractual deliverables and obligations.-Ability to translate production requirements and progress into clear information for Legal, Finance, Procurement and Administration, and to learn applicable internal procedures.-Strong planning, analytical, leadership, and problem-solving skills; experience in multicultural and international environments.-Excellent written and spoken English; proficiency in Microsoft Office and project management software.KEY COMPETENCIESProduction planning and delivery; contract performance monitoring; project budget and cost control; cash flow forecasting; vendor and contractor coordination; schedule and change control; risk escalation; management reporting; team leadership.