Production Coordinator

Chicago Flyhouse is a specialty rigging company providing unique turnkey solutions for rigging in the entertainment, arena and museum industries. We are looking for a highly skilled and motivated Production Coordinator to join our growing team.This is a full time, on-site, administrative position providing responsive support to Flyhouse Operations, Project Managers, Project Supervisors, and onsite crews. Due to the nature of the work, some on-call availability outside standard office hours is required for time-sensitive administrative and logistical needs.Key ResponsibilitiesProvide detail-oriented on-site administrative support across multiple active projects, with strong written and verbal communicationMaintain calendars, schedules, and multi-project tracking, ensuring deadlines, deliverables, staffing needs, and outstanding items are continuously updated and communicatedSupport project billing and budget administration, including tracking costs, maintaining supporting documentation, and ensuring materials are routinely updatedMaintain project documentation throughout the project lifecycle, ensuring required records, files, and administrative materials remain organized, current, and accessibleParticipate heavily in contract administration, including but not limited to insurance compliance, safety requirements, and close-out documentationMaintain project-specific hour reporting including certified payroll, EEO compliance, and other CCIP/OCIP related payroll reporting complianceMaintain paid time off tracking and reporting for all employeesAssist with all types of employee onboarding, annual evaluations, and exit interviewsCoordinate project-specific union insurance and administrative requirements, including tracking project-specific needs and maintaining required documentationCoordinate SPRAT and/or specialty technician hiring administration, including onboarding paperwork, certifications, credentials, and project-specific documentation. Coordinate employee and crew travel, including airfare, lodging, ground transportation, itineraries, and corporate transportation accounts.Travel to project sites as needed to provide administrative, documentation, and logistical support.Assist with daily office support tasks including facilitating visitor access, shipping/receiving, and stocking of supplies Other duties as required Qualifications- 3+ years Administrative Support Experience, Bachelor’s Degree Preferred- Strong knowledge of Microsoft Software Suite including Outlook, Word and Excel- Must demonstrate strong written and verbal communication skills- Must be able to operate out of our Chicago, IL headquarters primarily.- May need to work off hours to accommodate client’s needs.- Driver’s License and Passport preferredCompensation & Benefits- Full-Time, Salaried Position paid weekly via W2- Annual Base Salary, Minimum: $60,000- Flexible Paid Time Off- Health, Dental, Vision & Life Insurance- 401(k) with Company Match- Year-End Bonus (Performance-Based)- Paid Training & Professional Development OpportunitiesHow to ApplySend a PDF of your resume and a brief cover letter outlining your experience to careers@flyhouse.com.