Production Coordinator

Job Title: Production Coordinator

Department: ProductionReports To: Senior Production ManagerBusiness needs: Full-time

Key Responsibilities

Production Coordination:‣ Organise, track, and distribute product samples, maintaining the live sample tracker.‣ Work with suppliers / GT to compile product information (e.g., TDS sheets, IFI files).‣ Raise purchase orders with the Production Manager for seasonal and in-season needs.‣ Order all seasonal garment packaging (This includes bulk ordering poly bags, dust bags, garment bags, sock cards, and shoe boxes) at season start for factory call-off.‣ Order bulk raw materials and packaging for CMT suppliers. (This includes bulk ordering main, size labels and seasonal trims) at season start for factory call-off.‣ Work with vendors to make sure packaging is ordered well advance of EX FTY dates.‣ Coordinate with vendors to process orders and confirm EX FTY dates.‣ Negotiate shipping costs with vendors and discounts for late deliveries.‣ Collaboration with Logistics team to make sure debit and credit notes are requested on bulk shipment and sent to accounts.‣ Ensure care labels are approved and launched for CMT factories in collaboration with GT.‣ Support Production Manager in special projects and launches.‣ Support the Production Manager in providing feedback to vendors on faulty garments, based on findings from the logistics team.Administrative Support:‣ Maintain raw material and factory documentation in brand platforms (POs, invoices, packing lists).‣ Match supplier invoices to POs and goods received before passing them to finance.‣ Collect supplier origin declarations for each style and shipment and keep them on file, shared with the Logistics Manager.‣ Support critical path management and ensure deadlines are met, monitoring EX FTY dates and updating zedonk. ‣ Review and update delivery schedules for factories and raw materials.‣ Manage stock takes for in-house trims and assist with ordering carryover trims.‣ Maintain a raw material tracker for CMT factories.‣ Handle weekly WIPs for tracking raw materials and status reporting to FTY. ‣ Update system data, including product attributes and cost updates.‣ Set GS1 barcodes for each season, sending to factory for final packing + Boxture and Shopify alignment.‣ Coordinate courier services and manage parcels to suppliers.Delivery Coordination:‣ Ensure all shipping documents are complete and contain the necessary information before handover to the logistics team. ‣ Work closely with the Production Manager and Logistics team to ensure shipments are dispatched on time.‣ Share raw material orders and delivery dates with the Logistics Manager, who manages shipping and customs to CMT factories.‣ Liaise with vendors, ensuring they have all necessary information for manufacturing and shipping.‣ Assist GT with coordinate QC inspections and book onsite visits in advance of EX FTY dates.Ideal Candidate:‣ Strong organisational and time management skills with an ability to multitask.‣ Knowledge of product manufacturing and critical path processes.‣ Strong administrative skills with attention to detail.‣ Strong communication, problem-solving, and interpersonal skills.‣ Proactive, with the ability to work independently and prioritise effectively.‣ Ability to work well under pressure and meet deadlines.‣ Minimum of 4 years' experience in production, ideally in a luxury brand (ESSENTIAL).‣ Proficient in Microsoft Excel (V-Lookup, X-Lookup, Pivot Tables), Word.‣ You must possess a comprehensive, hands-on understanding of the Zedonk PLM system. Prior professional experience navigating and utilising this specific platform is a strict requirement for this role.Please note: We are unable to offer visa sponsorship for this role. Candidates must have an existing, unrestricted right to work in the UK.