Program Coordinator

Programme Coordinator, Partnering & InvestmentCompany DescriptionOur family of international partnering events create a dynamic marketplace where thousands of industry professionals meet one-to-one to discuss in- and out-licensing of assets, strategic collaborations and financial investment. We host a broad spectrum of companies, ranging from early to later stage. From startups to growing biotech and large pharma. Each year our events generate more than 50,000 one-to-one meetings that lead to the deals that move our industry forward.We have a very dynamic team of strong individuals, never shy to speak their mind and get engaged to improve the partnering process, our products and the customer experience. We are passionate about our business and contributing to the advancement of exciting new treatments for patients.Job DescriptionThe Programme Coordinator for the Programme Development team contributes to the overall growth of events by supporting the team in ways of identifying and developing new and continued business relationships with partners, clients, and speakers.There will be the exciting opportunity to travel (domestic and international) within this role approximately twice per year. ResponsibilitiesProgram Coordination – 90%:Manage speaker and session logistics, including tracking speaker operations, communication with high level speakers, processing registrations, requesting needed information such as title, bio or photo, setting up pre-event prep calls, conducting panel recordings, communication of production needs to the operations and digital editing teams.Update event programs and training courses through tracking and input into our software systems including CORE and partneringONESupport program development team to organize event agendas in both virtual and in-person settings:Research and identify new KOL’s and speakers and industry trends for program topicsSupport the administration of presenting companiesProvide strong customer service support to speakers, sponsors, and other stakeholdersCoordinate specialized program tracks/sessions at each event; spotlight sessions, sponsored programs, ancillary events, etc.Collaborate with internal cross-department project teams to efficiently execute eventsTravel to select conferences and supporting on-site speaker operations; registration, PowerPoint slides with program information, and staffing the program rooms, etcProvide support and perform special projects as neededProfessional development – 10%:Attend industry conferences, trade shows, and other eventsAttend trainingDevelop skills to create and manage programsQualificationsSkills & Experience:Strong customer service or client management background, event management, and systems integrationEducated to degree (ideally in Business, Life Sciences or Hospitality and Events) preferred, but not essentialExcellent verbal and written communication skillsStrong organizational skills and attention to detail,Efficient time management and multi-tasking abilities,Ability to work independently and in a team (positive, team-focused approach is a must)Proficient in MS Office Suite, Google Docs, SalesForce, CORE; strong business writing and basic forecasting abilitiesBiopharma industry knowledge and network preferred but not essentialMust-Have SkillsEvent CoordinationStakeholder ManagementSpeaker ManagementCustomer ServiceClient RelationsProject CoordinationSchedulingCRM/SalesforceCommunication Skills