Project Administrative Officer

RoviSys Malaysia is looking for an organized and self-motivated project administrator who will be responsible for providing administrative support to our project operations. The project administrator’s role will include working closely with our engineering, HR and finance team by handling clerical duties,. In order to be successful in this position, you should be detail-oriented, professional, and have excellent written and verbal communication skills.Job DescriptionManage project administrative requirements to ensure timely execution and compliance with company and client requirements.Provide comprehensive administrative support throughout the entire project lifecycle, from the commercial and tender stage through project execution, commissioning, and final project close-out, ensuring all administrative, documentation, and coordination activities are completed accurately and on schedule.Prepare and coordinate CIDB project declarations, registrations, and other statutory or regulatory documentation as required.Coordinate and maintain project documentation, correspondence, reports, meeting minutes, and project records.Coordinate the application, renewal, and administration of bank guarantees, performance bonds, and other project financial documentation with Finance and external institutions.Arrange and coordinate matters relating to housing rental, vehicle purchase for projectsAssist in coordinating company vehicle purchases, registrations, insurance, road tax renewals, and vehicle allocation to support project operations.Work closely with Project Manager, Finance, HR, Engineering, and external vendors to facilitate project-related administrative activities.Track project administrative deliverables and ensure all supporting documents are complete and submitted within required timelines.Assist with purchase requisitions, purchase orders, invoice verification, and project expense documentation.Maintain organized filing systems for project documents and ensure proper document control.Perform other project administration and coordination duties as assigned.RequirementsHigh school diploma or a bachelor’s degree in business, administration, engineering, or related fields.2 or more years’ project administration experience.Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and etc.)Comfortable handling confidential information.Multi-tasking and time-management skills, with the ability to prioritize tasks.