Project Business Support Coordinator

Contract: 12 months (renewable)Employment: Outsourced through Manpower Middle EastAbout the Role: Marketing Assistant supports the marketing team by performing various tasks to ensure the smooth operation of the marketing execution and its requirements. They will serve also as an expert to different meeting types and guidelines related to event management. They enhance the customer experience by providing best-in-class support to their respective meeting owners and cross-functional teams.Key Responsibilities:Comply and ensure compliance with company policies and procedures related to Meetings and Events and all other relevant company policiesWork closely with the meeting owners and support them in planning their events; maintain a systematic calendar of eventsResponsible in securing pre-requisite requirements prior to meeting registration i.e. required external permit, compliance to TLMaP (Thought Leader Management and Planning)Responsible in timely registration of meetings using the designated meeting registration technology and following its meeting requirements and relevant approvals and documentationCollaborate with CMS (Customer Meeting Services) to ensure effective execution of eventsDeliver strategic project management and execution of assigned internal events which include planning, event conceptualization, and other logisticsEnsure complete, accurate pre and post meeting requirements and that all required documentation are uploaded on a timely mannerPost event tasks – meeting documentation, tracking reports, payment process, supplier evaluation, expense allocation and chargebacksEnsure integrity in business in working with third parties and ensure necessary due diligence and agreements are securedManage the Purchase Requisition (PR) and vendor payment request and ensure relevant supporting documents are secured prior to commitment and paymentManage the OpEx (Operating Expense) analysis and ensure regular meetings with respective meeting owners to track OpEx and ensure correct allocationWork closely with Vendor Management Specialist to maintain a systematic list of marketing materialsResponsible in the record management of relevant business records; with high attention to privacy and record retention policyRequirements and Qualifications:Preferably at least 2-3 years administrative support, with marketing backgroundPreferably with event management experienceProject ManagementDecision Making and Problem SolvingPlanning and OrganizationExcellent CommunicationCustomer FocusInfluence and NegotiationAttention to detailsAbility to work under pressureAbility to work effectively through cross-functional team and third parties