Project Coordinator

GeoSolv is hiring a Project Coordinator!Who We AreAt GeoSolv Design/Build Inc., we’re Ontario’s leading geotechnical design-build contractor specializing in innovative ground improvement solutions. Proudly Canadian owned and operated, we help our clients build smarter, safer, and more sustainably by solving complex soil challenges before construction begins.Our turnkey design-build approach allows developers to avoid costly deep foundations or unnecessary over-excavation and replacement. We partner closely with engineering and construction teams to deliver proven, efficient solutions that save time, reduce risk, and support successful outcomes on the most challenging soils.We are your trusted ground improvement technical resource and committed partner on every project.Your ImpactThe Project Coordinator is the vital operational link in ground improvement projects. This role ensures projects are planned, coordinated, and executed efficiently - meeting timelines, budgets, safety standards, and quality expectations. You support the Project Manager in delivering successful project outcomes by coordinating documentation, resources and communication across clients, contractors, suppliers and internal teams. This hands-on position demands strong technical knowledge, attention to detail, excellent communication, and proven organizational skills in construction environments.What Success in this Role Looks LikeProject Planning & Coordination· Assist the Project Manager and Sales Manager with the preparation, organization, and submission of tender documentation and contract document details; assist with contract review, interpretation and compliance efforts.· Support the Project Manager and Operations Lead in the successful mobilization and execution of projects by coordinating scope, schedule, and resource requirements including preparation and submission of all required pre-mobilization documentation· Communicate regularly with GeoSolv Site Supervisor to devise daily plans to be completed and ensure communication of findings to Operations Lead and Project Manager to facilitate implementation and planning.· Work closely with Quality Supervisor, Site Super and client to devise sequence maps and critical installation plans for onsite implementation and clarity amongst all stakeholders. All installations must be tracked on the project drawings to monitor progress and verify that all piers have been installed in accordance with the approved design· Schedule, plan and implement service needs on site such as but not limited to locates, surveying, daylighting, etc.· Support preparation of detailed cost estimates, oversize calculations, and development boundary assessments related to ground improvement.· Set up the initial material orders for the Site Superintendents and track materials, including stone, concrete, fuel, helicals, specialized hardware, etc.· Manage subcontractor coordination, including onboarding, training on procedures, site expectations, and performance monitoring.· Track project progress with regular updates and reporting to management and stakeholders through clear and concise communication.· Conduct site visits to support meetings with clients and proper project completion.Financial & Administrative Coordination· Prepare and track project schedules, support invoicing, progress payments, track lien rights, and change orders.· Monitor project costs, compare actual expenses against planned budgets, and flag variances early.· Maintain detailed records of all project activities for audit and compliance purposes.· Review and approve project related invoices including material volumes, vendor services and other project related expenses.· Support the procurement of project Bonding and Certificates of insurance that align with project requirements and needs.· Assist with payroll, timekeeping, labor and equipment coding, purchase orders, and safety documentation.Quality & Compliance· Facilitate resolution of design issues, change requests, material defects, and equipment problems in a timely manner working closely with the Quality Control Supervisor and Design Engineers.· Ensure adherence to health and safety standards; coordinate safety certifications and training for project staff.· Conduct periodic field inspections pre- and during construction to assess compliance with approved plans and regulatory requirements.· Review construction plans for conformance with relevant codes, regulations, and ordinances as needed (structural, mechanical, electrical, zoning, etc.).Coaching & Guidance· Promote teamwork, adaptability, creative problem-solving, and accountability within project teams.· Foster effective communication channels between subcontractors, clients, consultants, and internal teams.What You’ll Bring to the Team· College diploma or university degree in Civil Engineering.· 3-5 years of project coordination experience in construction, with any experience in heavy civil, geotechnical, or ground improvement construction is a strong asset.· Familiarity with design-build project delivery models preferred.· Proficient with construction documentation, tender preparation, and contract management.· Knowledge of relevant codes, regulations, and health and safety standards applicable to construction.· Experience with project management software and MS Office suite; experience with scheduling tools (e.g., Assignar) is beneficial.Why Join UsWhen you join the GeoSolv team, you’re building a career where your skills, ideas, and growth matter. Here’s what you can look forward to:Grow with us through professional development, training, and exposure to innovative projects that use leading-edge technology.Be rewarded with a competitive salary, performance-based bonuses, paid vacation, personal days, and comprehensive health and dental benefits.Contribute to a culture that values you, at GeoSolv you’ll be supported by approachable leadership and work in a space where your ideas shape our growth and your contributions are recognized.Thrive in a collaborative team environment that respects work-life balance and supports your well-being.Make an impact by contributing to meaningful work that strengthens communities, supports our clients, and advances environmental safety goals.Join us in shaping the future of the Geo Construction industry—apply today!Application ProcessWe’re excited to learn more about you! Here’s what you can expect:1. Apply – Submit your resume highlighting your experience and interest in the role.2. Initial Review – Our team will review applications and connect with selected candidates for a short introductory call.3. Interview(s) – Meet with the Project Manager and People & Culture Manager to discuss your skills, experience, and career goals.4. Predictive Index Assessment – Final round candidate(s) will be asked to complete a Predictive Index Assessment – a tool that brings more insight into what drives behaviour and a candidates problem solving abilities. The PI system is rooted in over 60 years of research and is designed to predict workplace behaviour effectively.5. Final Stages – the successful candidate will have a glimpse into the operations on site and visit site with our Vice President.6. Offer & Onboarding – We’ll welcome you to the team and provide a thorough onboarding experience to set you up for success.We thank all applicants for their interest; however, only those selected for an interview will be contacted.Contact UsGeoSolv is committed to fostering an environment that respects and supports all individuals. Please contact Kate Moffatt, People & Culture Leader by email at kate@hrbydesign.ca to let us know what we can do to ensure full access for your participation in our recruitment process.