Project Coordinator

Job Type: 1-year renewable contractProject CoordinatorJob SummaryWe are seeking a proactive and organized Project Coordinator to support the planning, coordination, tracking, and administrative activities for the IT Projects. This role is suitable for fresh graduates who are interested in project management, IT operations, system implementation, and coordination work within a large-scale and mission-critical environment.The Project Coordinator will work closely with Project Managers, Technical Leads, Engineers, Vendors, and Stakeholders to ensure project activities, schedules, documentation, and communications are properly managed and tracked.Job Requirement:0 to 2 years of experience as Project CoordinatorFresh Graduates are welcome to apply for the roleKey Responsibilities:Project Coordination & AdministrationCoordinate daily project activities and support project execution. Track project progress, action items, milestones, and deliverables. Support project scheduling, meeting coordination, and resource planning. Prepare and maintain project documentation, reports, and trackers. Assist in monitoring project timelines and highlighting potential delays or risks. Coordinate with internal teams, external vendors, and stakeholders on project matters. Follow up on outstanding tasks, approvals, and action items. Meeting & Communication SupportArrange project meetings, workshops, and discussions. Prepare meeting agenda, presentation materials, and minutes of meeting (MOM). Track meeting action items and ensure timely follow-up. Facilitate communication between project teams and stakeholders. Support project status reporting and management updates. Documentation & ReportingMaintain project documentation repository and version control. Support preparation of: Weekly/monthly project reports Project schedules and trackers Risk and issue logs Change request records Deployment schedules Governance presentation slides Ensure project documents are updated and properly organized. Project Governance & ComplianceSupport compliance with project governance processes and procedures. Assist in tracking approvals, sign-offs, and submission deadlines. Ensure proper documentation for audits, reviews, and project milestones. Support coordination for project reviews, testing activities, and deployment preparation. Coordination with Technical TeamsWork closely with: Software Engineers System Engineers Infrastructure Teams IT Security Teams Vendors and external parties Assist in coordinating testing schedules, deployment activities, and operational support tasks. Support incident tracking and escalation coordination when required. Technical Awareness Basic understanding or willingness to learn:IT project lifecycle Software development lifecycle (SDLC) System implementation processes Testing and deployment activities Basic understanding of infrastructure, applications, and cloud technologies Tools & Software KnowledgeFamiliarity with any of the following tools will be an advantage:Microsoft Office (Excel, PowerPoint, Word) Microsoft Project Jira / Confluence SharePoint Teams / collaboration tools Kindly revert with below details in addition to updated resume to rekha@helius-tech.com or whatsapp +65 9473 3867 Full Name as per the Passport or IC : Current Salary Exp Salary (in SGD) Notice period (availability) Residential Status in Singapore Reason for ChangeThanks & Best RegardsRekha NSenior ConsultantWhatsapp : +65 9473 3867rekha@helius-tech.comhttps://www.helius-tech.com/careers/www.helius-tech.comSingapore -Malaysia- India - Thailand – Japan