Project Coordinator

About Envicom Pte. Ltd. Envicom Pte Ltd is an innovative, Singapore-based specialist dedicated to developing sustainable, eco-friendly building solutions that marry functionality with environmental responsibility. Our core product lines include advanced green solutions such as the ENVI-GEL 365 insulation and solar reflectance coating system, designed to boost energy efficiency and protect critical infrastructure across multiple sectors. As we expand our project pipeline with various public and private sector stakeholders, we are seeking a highly motivated and meticulous Project Coordinator to join our operational team. Job PurposeThe Project Coordinator will play a crucial role in overseeing site execution, handling project administration, and maintaining smooth operational communication across internal stakeholders, sub-contractors, and government bodies. The ideal candidate will possess deep practical knowledge of waterproofing and insulation systems, alongside proven experience managing security clearances and project documentations for sensitive institutional sites under MINDEF and the Ministry of Home Affairs (MHA).Key Responsibilities 1.Project Administration & Documentation Prepare, compile, and maintain all necessary project-related paperwork, including but not limited to Risk Assessments (RA), Safe Work Procedures (SWP), and material submission logs. Develop, monitor, and update project master schedules, ensuring milestones are met and potential delays are pre-emptively flagged. Document and follow up on important action items, progress updates, and design variations resulting from site and stakeholder coordination meetings. Manage project procurement tracking, including coordinating delivery timelines with the logistics team to match field progress. 2.Sub-Contractor & Field Management Serve as the primary on-site point of contact for external sub-contractors, suppliers, and client representatives. Monitor sub-contractor activities daily to verify that workmanship adheres to technical specifications, safety protocols, and quality standards for waterproofing and insulation applications. 3.Security Clearance & Government Liaison Manage the end-to-end security clearance application process for all project personnel, engineers, and sub-contractors accessing highly restricted government installations. Liaise directly with representatives from the Ministry of Defence (MINDEF) and the Ministry of Home Affairs (MHA) to ensure prompt compliance with complex clearance protocols and pass renewals. Oversee on-site compliance with all government-mandated security conditions, escort protocols, and restricted material handling regulations. 4.Technical Site Supervision Oversee surface preparation, application integrity, and performance testing for advanced coatings and structural insulation layers. Conduct routine visual inspections and coordinate defects rectifications prior to official client handovers. Job Requirements Minimum Diploma in Civil Engineering, Building Construction, Project Management, or a related technical discipline. At least 2 to 3 years of hands-on experience coordinating building construction projects, with explicit experience in structural waterproofing, thermal insulation, or specialized protective coatings. Demonstrated experience handling security pass submittals and personnel clearance protocols for MINDEF or MHA sites. Highly proficient in compiling structural project paperwork (RA & SWP) and understanding technical data sheets. Proficient with project planning and scheduling tools (e.g., Microsoft Project, Excel). Clear communication skills, exceptional attention to administrative detail, and a firm, organized approach to managing external sub-contractors. What we offerCompetitive monthly salary and benefit package. Opportunities to work closely with cutting-edge, certified green building technologies. 5 Days Work Week (Monday – Friday) 9am to 6pm