Project Coordinator

Job Description:Company OverviewAt Smart Build, we’re more than just renovators — we’re redefining excellence in multifamily and commercial renovations. Founded over 20 years ago in Boston, we have grown into one of the region’s most respected renovation service providers, expanding across the East Coast and into Atlanta, Dallas, and most recently, San Francisco and Los Angeles.What began as a small coatings company (Smart Coats) has evolved into a full-service renovation partner delivering everything from detailed take-offs and precise carpentry to large-scale capital projects. We’ve completed thousands of unit renovations and projects across apartment complexes, condominium associations, hospitality groups, retail spaces, office buildings, and assisted living facilities — all with a commitment to quality, efficiency, and unmatched client satisfaction.What sets us apart isn’t just what we do, but how we do it:A growth-minded team that values ownership, continuous improvement, and accountabilityLean operations that enable us to move quickly without unnecessary bureaucracyA customer-first mindset that drives consistent repeat business and long-term partnershipsNational reach with strong local roots, allowing us to scale while maintaining a personal touchWe’re in an exciting phase of expansion, and we’re building a team ready to grow with us. If you’re someone who wants to make an impact, be trusted to deliver great work, and build a long-term career — not just clock in — we’d love to talk.Why This Role MattersAt Smart Build, our projects move fast — and our success depends on precise coordination.As a Project Coordinator, you’ll be the driving force behind smooth project execution — ensuring teams stay aligned, schedules stay on track, and clients stay informed.If you’re organized, proactive, and love bringing order to moving parts, this role offers the chance to make a visible impact every single day.What You’ll DoPlan & Schedule with ConfidenceDevelop clear project schedules and adapt as projects evolveCommunicate deadlines to ensure timely executionOwn the Budget DetailsTrack expenses and vendor invoicesMonitor project costs to maintain financial accuracyKeep Resources FlowingCoordinate labor, materials, and subcontractors to avoid delaysEnsure project milestones are met efficientlyBe the Communication HubServe as the go-to liaison between clients, contractors, and internal teamsKeep everyone aligned through timely updates and follow-throughStay Ahead of RisksIdentify potential roadblocks early and develop solutions proactivelyChampion Quality & SafetyEnforce high standards for workmanship, safety, and complianceConduct periodic quality checks and resolve issues quicklyKeep Documentation TightMaintain records of contracts, permits, change orders, and progress reportsEnsure all documentation is accurate and accessibleWhat Makes You a Great FitThis isn’t a “check-the-box” coordinator role — we’re looking for someone who:Owns the schedule and keeps projects moving efficientlyGuards the budget and ensures value in every dollar spentCommunicates clearly, leaving no room for guessworkThinks ahead to solve challenges before they escalateDocuments everything, so the team always operates in syncIf you thrive under pressure, stay organized amidst change, and bring clarity to chaos — you’ll fit right in.What It TakesCandidates must have prior construction experience in the United States. Candidates with U.S. construction experience are encouraged to applyBachelor's degree in construction management, Engineering, or a related field preferredEquivalent experience and proven results are highly valued ExperienceDemonstrated success coordinating construction projects, ideally in multifamily or commercial renovationsSkills & CompetenciesStrong understanding of construction workflows, scheduling, and project managementExcellent written and verbal communication skillsHighly organized and detail-orientedProficient with tools like Procore, Microsoft Project, or similar PM softwareSkilled in budgeting, scheduling, and resource managementSafety-conscious with a solid grasp of OSHA and compliance standardsResourceful problem-solver who thrives in a fast-paced environmentWhy You’ll Love Working HereOwnership of your work — no micromanagement, just trust and accountabilityFast-moving, supportive team that values initiative and clear communicationOpportunities for advancement — we promote from withinCulture of results — where performance and impact are celebratedBenefits include:Paid Time Off & HolidaysCollaborative work environmentReady to Build Something Great?If you’re organized, motivated, and ready to help shape Smart Build’s next chapter, we want to hear from you.Apply now — and help us keep projects moving, clients happy, and standards high.