Project Coordinator

Hiring for Projects Coordinator in DubaiMain Responsibilities1. Project Documentation & Administration· Maintain and organize all project-related documents and records.· Maintain proper filing of drawings, specifications, contracts, correspondence, approvals and submissions.· Prepare and maintain project registers and trackers.· Ensure all documents are properly updated and easily accessible.· Maintain records of incoming and outgoing correspondence.2. Project Programme & Progress Tracking· Assist the Project Manager in preparing and updating the project programme.· Prepare weekly and monthly progress reports.3. Drawings & Submittal Coordination· Maintain the drawing register and ensure the latest revisions are properly recorded.· Follow up with consultants, subcontractors and suppliers regarding drawings and technical submissions.· Track shop drawings, material submittals, RFIs, method statements and approvals.· Monitor consultant comments and ensure they are forwarded to the responsible team for action.· Follow up on pending approvals and revisions.4. Procurement & Material Follow-Up· Coordinate with the procurement department regarding project material requirements.· Follow up on material approvals, purchase orders and delivery dates.· Monitor critical materials and inform the Project Manager of potential delays.5. Subcontractor & Supplier Coordination· Maintain records of subcontractors and suppliers.· Follow up on subcontractor commitments, schedules and deliverables.· Coordinate required documentation from subcontractors.6. Client & Consultant Coordination· Assist the Project Manager with client and consultant correspondence.· Track consultant/client comments and ensure timely responses.· Coordinate submission of required documents and reports.7. Inspection & Approval Tracking· Maintain inspection and approval trackers.· Coordinate with the site team regarding inspection requests.· Follow up on consultant inspection results and comments.· Track outstanding NCRs, observations and corrective actions.· Monitor closure of outstanding items.8. Commercial & Payment Coordination· Coordinate with the commercial/accounts team regarding project-related documents.· Follow up on subcontractor payment documentation and supporting documents.· Track client payment applications, invoices and related submissions where required.· Maintain records of approved variations, additional works and related correspondence.9. Reporting Prepare and maintain:· Daily/weekly progress reports.· Weekly project dashboards.· Material procurement trackers.· Drawing and submittal registers.· RFI trackers.· Inspection trackers.10. Handover & Close-Out· Maintain the project handover tracker.· Follow up on as-built drawings, warranties, O&M manuals and other handover documents.· Coordinate snagging and de-snagging records with the site team.· Track outstanding works until completion.· Assist the Project Manager in preparing the final project close-out documentation.Key Skills Required· Strong organization and follow-up skills.· Excellent Excel and Microsoft Office skills.· Good knowledge of project documentation and construction procedures.· Good written and verbal communication.· Ability to manage multiple trackers and deadlines.· Ability to coordinate with consultants, subcontractors, suppliers and internal departments.· Attention to detail.· Ability to identify delays and escalate issues before they become critical.Education Required· Bachelor in Civil Engineering