Project Coordinator | Operations Executive

🗂 We’re Hiring: Project Coordinator | Operations Executive🕒 Employment Type: Full-Time💼 Level: Junior to Mid-LevelWe are seeking a highly organized, proactive, and detail-oriented Project Coordinator | Operations Executive to support project execution, coordinate daily operations, manage timelines, and ensure smooth communication between internal teams, clients, vendors, and other stakeholders. This role is ideal for someone who can manage multiple priorities, solve problems efficiently, and keep projects and operational activities on track.🎯 Key Responsibilities

• Coordinate and support projects from initiation through completion.
• Develop and maintain project schedules, timelines, task lists, and progress trackers.
• Coordinate daily activities across project teams and operational departments.
• Follow up with team members to ensure tasks, milestones, and deliverables are completed on time.
• Organize project meetings, prepare agendas, record minutes, and monitor follow-up actions.
• Serve as a central point of coordination between internal teams, clients, vendors, contractors, and external stakeholders.
• Monitor project progress, identify delays or potential issues, and escalate concerns to management.
• Prepare project status reports, operational updates, dashboards, presentations, and management summaries.
• Maintain accurate project documentation, contracts, reports, schedules, records, and correspondence.
• Coordinate resources, equipment, materials, manpower, and other requirements necessary for project execution.
• Assist project managers and department heads with planning, coordination, and administrative activities.
• Track project budgets, expenses, purchase requests, invoices, and other operational costs where required.
• Coordinate with Finance, Procurement, HR, IT, Sales, Customer Service, and other departments to support business operations.
• Liaise with suppliers and vendors regarding quotations, orders, deliveries, services, and operational requirements.
• Monitor supplier and service-provider performance and follow up on outstanding issues.
• Support procurement and logistics activities to ensure materials and services are available when required.
• Assist with resource allocation and workload coordination across operational teams.
• Maintain operational schedules, workflows, procedures, and task trackers.
• Identify process gaps, inefficiencies, and recurring operational issues and recommend improvements.
• Assist in implementing process improvements, standard operating procedures, and operational controls.
• Monitor key operational performance indicators and prepare reports for management review.
• Coordinate customer or client requirements and ensure timely internal follow-up.
• Respond to operational enquiries and ensure issues are directed to the appropriate department for resolution.
• Support risk identification, issue tracking, corrective actions, and contingency planning.
• Ensure project and operational activities follow company policies, procedures, quality standards, and relevant requirements.
• Assist with project launches, events, site activities, business initiatives, and special assignments when required.
• Maintain confidentiality of project, operational, financial, customer, and company information.
• Perform other project coordination and operational duties assigned by management.✅ Requirements
• Proven experience in Project Coordination, Operations, Project Administration, Business Operations, or a related role.
• Strong organizational, planning, coordination, and time-management skills.
• Ability to manage multiple projects, tasks, deadlines, and priorities simultaneously.
• Excellent communication and interpersonal skills.
• Strong ability to coordinate with internal teams, clients, suppliers, and external stakeholders.
• Strong attention to detail and commitment to accuracy.
• Ability to monitor project timelines, identify issues, and follow up on outstanding actions.
• Good understanding of project-management principles, operational workflows, and business processes.
• Strong problem-solving and decision-making abilities.
• Ability to prepare professional reports, presentations, meeting minutes, and project documentation.
• Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, Microsoft Teams, and Google Workspace.
• Experience using project-management or collaboration tools such as Microsoft Project, Jira, Asana, Trello, Monday.com, or similar platforms is an advantage.
• Familiarity with ERP, CRM, procurement, inventory, or business-management systems is preferred.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Proactive mindset with strong follow-up and execution capabilities.
• Comfortable working in a fast-paced environment with changing priorities and deadlines.
• Strong analytical skills with the ability to organize operational information and identify trends or issues.
• Experience preparing KPI reports, operational dashboards, project trackers, or management reports is an advantage.
• Knowledge of budgeting, procurement, vendor coordination, and resource planning is preferred.
• Strong professional ethics, accountability, reliability, and confidentiality.
• Diploma or Bachelor’s degree in Business Administration, Project Management, Operations Management, Management, Logistics, or a related field is preferred.
• Project-management certifications such as PMP, CAPM, PRINCE2, Agile, or Scrum are an advantage.🌟 What We Offer
• Opportunity to gain broad experience across Project Management, Business Operations, Administration, and Process Improvement.
• Exposure to cross-functional projects and business initiatives involving multiple departments and stakeholders.
• Opportunity to develop strong project-planning, coordination, reporting, and stakeholder-management skills.
• Hands-on experience with project-management, operational, ERP, CRM, and collaboration platforms.
• Professional training and development opportunities in project management and business operations.
• Opportunity to contribute to process improvements, operational efficiency, and business transformation initiatives.
• Collaborative and professional working environment with exposure to experienced project and operations professionals.
• Career progression into Project Coordinator, Project Executive, Project Manager, Operations Manager, Business Operations Manager, PMO Executive, or PMO Manager roles.
• Opportunities to develop leadership, problem-solving, commercial, and strategic-management capabilities.
• Competitive salary, performance incentives, and comprehensive benefits package.