Project Management Specialist (Engineering Support)

Job Title: Project Management Specialist (Engineering Support)Department: Project ManagementReports To: Project Manager

Location: Vienna, VAFLSA Status: ExemptPosition SummaryThe Project Coordinator provides administrative and logistical support to engineering and project teams, ensuring effective communication across multilingual teams, tracking project deliverables, coordinating meetings, and supporting documentation processes.

This role bridges language gaps and supports the success of engineering initiatives through accurate translation, coordination, and communication. This position requires travel approximately 25–30% of the time.Key ResponsibilitiesSupport project manager with project documentation, scheduling, and reporting.Coordinate meetings, including preparing agendas, recording minutes, and following up on action items.Serve as liaison between engineering teams, contractors, vendors, and clients in bilingual settings.Assist with preparation of proposals, status updates, and submittals.Track project timelines, deliverables, and budget updates.Support procurement and contract administration as needed.Maintain digital filing systems and ensure version control of technical documents.Facilitate smooth communication during site visits, inspections, and technical reviews.QualificationsBachelor’s degree in engineering or related field (or equivalent experience).2+ years of project coordination or engineering support experience.Strong written and verbal skills in both.Proficient in MS Office Suite and project management tools (e.g., Jira, Asana, Confluence)Excellent organizational skills and attention to detail.Strong interpersonal and communication skills with a team-focused mindsetAbility to manage multiple priorities and meet deadlines.Preferred QualificationsExperience supporting engineering or construction projects.Knowledge of industry-specific terminology.Familiarity with technical documentation