Project Manager, AI Production

Industrial Color is the creative production agency within CoCreativ, a family of integrated creative production companies that also includes Globaledit and Smashbox Studios. Industrial Color partners with leading brands to create and deliver content across creative development, photography, video, post-production, CGI, AI and studio production. As part of CoCreativ, Industrial Color brings together creative, production, technology and studio expertise to move complex projects from concept through final delivery.Job DescriptionThe Project Manager supports the day-to-day operations of Industrial Color's AI production team, keeping projects organized, artists aligned, and deliverables on track from kickoff through final delivery. You'll work closely with producers, artists, and technical teams to coordinate schedules, track assets and revisions, manage handoffs, and ensure work is complete and accurate before it moves to the next stage.This is a hands-on role for someone who thrives in a fast-paced creative production environment and enjoys bringing structure to complex workflows. We're looking for someone who is exceptionally organized, detail-oriented, and proactive, with the ability to manage competing priorities, anticipate problems, and keep projects moving with minimal oversight.You don't need direct AI production experience, but you should understand creative production workflows and be comfortable working with artists and technical teams.This is a hybrid role based in New York, with in-office work in Tribeca Tuesday through Thursday.ResponsibilitiesCoordinate the day-to-day workflow of multiple AI-driven creative production projects, from kickoff through final deliveryMaintain accurate project schedules, production trackers, asset lists, and delivery timelinesTrack artist assignments, progress, revisions, approvals, and outstanding deliverables across projectsServe as a central point of coordination between producers, artists, freelancers, and technical teamsMonitor project progress, identify potential delays or bottlenecks, and flag issues before they impact deliveryManage operational quality control, ensuring deliverables are complete, correctly labeled, properly versioned, and aligned with project requirementsTrack missing assets, references, and information, consolidating requests and following up with the appropriate teams or clientsCoordinate project kickoffs, artist check-ins, reviews, and feedback sessionsEnsure artists have the briefs, references, materials, and technical requirements needed to complete their workMaintain organized project documentation, including notes, feedback, approvals, and next stepsSupport freelancer coordination, including scheduling, availability, and onboarding as neededTrack AI platform usage and production credits as part of project management workflowsHelp improve production tracking systems and processes to support efficiency as the team growsCommunicate priorities, workload concerns, and resource needs proactively to keep projects on scheduleRequirements2+ years of experience in project management, production coordination, or a similar role within a creative production environmentExperience in post-production, VFX, CGI, animation, retouching, video production, photography, or a related creative disciplineStrong understanding of creative production workflows, including asset tracking, revisions, approvals, and final deliveryExceptional organizational skills and attention to detail, with the ability to manage multiple projects and moving pieces simultaneouslyExperience using production tracking or project management tools such as Excel, Monday.com, Airtable, ftrack, or similar platformsStrong communication skills and the confidence to coordinate with different teams, personalities, and external partnersAbility to work independently, anticipate needs, and identify and escalate issues before they become problemsA proactive, solutions-oriented working style with the ability to stay organized and adaptable when priorities shiftComfort working in a fast-paced environment where project volume and complexity can vary significantlyFamiliarity with Frame.io or similar creative review platforms is a plusExperience working across both still imagery and video production is a plusFamiliarity with AI creative tools or AI production workflows is a plusBenefitsThe anticipated base salary range for this role is $70,000 - $80,000 annually.Ranges are based on various factors, including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience, and skills relative to the defined job requirements.Our benefits package is designed to support your health, well-being, and time outside of work. It includes medical, dental, and vision insurance, an FSA, paid time off, summer Fridays, and regular office events that bring our teams together. Employees also enjoy a beautiful, inspiring workspace with an open gallery and two outdoor patio decks for working, connecting, and recharging.