Project Manager

Role SummaryThe Project Manager will be responsible for planning, coordinating, executing, and successfully delivering construction, fit-out, renovation, and industrial projects. The role includes managing project teams, subcontractors, suppliers, schedules, costs, quality, safety, documentation, and client communication from project award through final handover and closeout.Key Roles and Duties Project Planning and Mobilization Review the contract, scope of work, BOQ, specifications, drawings, and project requirements.  Develop the project execution plan, work programme, procurement schedule, and resource plan.  Establish project milestones, responsibilities, reporting procedures, and communication channels.  Coordinate site mobilization, permits, temporary facilities, manpower, materials, and equipment. Identify project risks, constraints, and long-lead items at an early stage.Project Execution Manage daily project activities to ensure completion according to the approved scope, schedule, budget, and quality standards.Coordinate the activities of engineers, supervisors, subcontractors, suppliers, and labour teams.Conduct regular site inspections and monitor productivity, workmanship, and material usage. • Resolve technical, operational, and coordination issues affecting project progress.Ensure that approved drawings, specifications, materials, and method statements are followed.Prepare recovery and corrective-action plans when the project falls behind schedule.Manage multiple work packages and project priorities simultaneously.Technical Coordination• Review architectural, civil, structural, mechanical, and electrical drawings.  • Coordinate shop drawings, material submittals, samples, method statements, and technical approvals.• Raise and follow up RFIs, inspection requests, and technical clarifications.• Identify conflicts or discrepancies between drawings, specifications, BOQs, and actual site conditions.• Coordinate with designers, consultants, and technical teams to resolve design and construction issues.• Ensure all approved technical changes are properly recorded and communicated.Client and Stakeholder Management • Act as the main point of contact for consultants, subcontractors, and other project stakeholders.• Conduct progress, coordination, and technical meetings.• Prepare and circulate meeting minutes, action plans, and follow-up records.• Provide management with accurate progress updates.• Maintain professional relationships and manage expectations throughout the project.• Escalate critical issues requiring management decisions in a timely manner.Quality Management • Ensure all works comply with approved drawings, specifications, quality standards, and client requirements.• Coordinate inspections with consultants and client representatives.• Monitor inspection results, observations, and non-conformance reports.• Ensure corrective actions are completed and properly documented.• Manage snagging, rectification, final inspections, and project handover.• Maintain complete quality records throughout the project.Health and Safety• Ensure project activities comply with company and client health, safety, and environmental requirements. • Coordinate with the HSE team to implement the approved safety plan.• Verify that workers and subcontractors follow site safety procedures and use appropriate personal protective equipment.• Stop or report unsafe activities and ensure corrective measures are implemented.• Participate in safety meetings, inspections, and incident investigations when required.Reporting and Documentation• Prepare daily, weekly, and monthly progress reports.• Update the project schedule and monitor actual progress against planned progress.• Maintain records of correspondence, approvals, drawings, submittals, inspections, variations, and site instructions.• Prepare progress photographs, manpower reports, material-tracking logs, and procurement updates.• Maintain an updated risk register, issue log, variation log, and action tracker.• Ensure all project documents are properly controlled, organized, and available for review. Project Handover and Closeout • Coordinate testing, commissioning, inspections, and final approvals.• Prepare and submit as-built drawings, warranties, operation and maintenance manuals, and closeout documents.• Ensure all snagging and outstanding works are completed before final handover.• Obtain signed delivery reports, completion certificates, and client acceptance documents.• Coordinate the release of final payments, retention amounts, and performance guarantees when applicable.• Conduct a project closeout review and document lessons learned.Education and Qualifications • Bachelor’s degree in Civil Engineering, Architecture, Construction Management, or a related discipline.• Minimum of 5 years of relevant experience in construction, fit-out, renovation, industrial, or commercial projects.• PMP or an equivalent project-management certification is preferred.• Saudi Council of Engineers registration is preferred where applicable. Technical Skills• Strong knowledge of construction methods, materials, BOQs, specifications, and technical drawings.• Experience in project scheduling, cost control, procurement, risk management, and progress monitoring. • Understanding of contracts, variation orders, claims, payment applications, and project closeout requirements.• Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.• Proficiency in Microsoft Project or Primavera P6.• Ability to review AutoCAD drawings; knowledge of Revit or BIM is an advantage.• Ability to prepare professional reports, correspondence, presentations, and project documentation.Personal Competencies• Strong leadership, communication, negotiation, and coordination skills.• Excellent planning, organization, and time-management abilities.• Strong problem-solving and decision-making skills.• Commercial awareness and the ability to protect the company’s contractual and financial interests.• Ability to work under pressure and manage multiple priorities and deadlines.• High level of accountability, integrity, attention to detail, and ownership.• Professional approach when dealing with clients, consultants, and other stakeholders.Language and Other Requirements • Strong written and spoken English is required.• Arabic language skills are an advantage.• Previous experience in Saudi Arabia or the GCC is preferred.• Knowledge of Saudi construction practices and client approval procedures is preferred.• Valid Saudi driving licence is preferred.• Willingness to travel or relocate between project sites when required.