Project Portfolio Manager

Who we are?ActionLabs is composed of IT experts committed to providing end-to-end IT services and solutions. We stand at the intersection of technology and partnership, helping enterprises navigate complex IT landscapes with confidence.With more than a decade of experience, trusted technology partners, nationwide presence, and a team of competent industry professionals, we aim to deliver managed services anytime, anywhere, to help businesses excel in their respective fields with improved internal and external operations.

Job Description

1. Strategy-to-Execution and Portfolio Framework

• Design the end-to-end PPM operating model that connects OGSM, annual goals/priorities, portfolios, programs, projects, and benefits realization.
• Define the portfolio hierarchy, initiative taxonomy, ownership model, and minimum information required to create a single view of strategic initiatives.
• Establish practical demand/intake and prioritization practices based on strategic alignment, business value, urgency, risk, dependencies, and resource considerations.
• Clarify accountabilities and decision rights across sponsors, portfolio owners, program/project leads, delivery teams, and governance forums.2. Governance, Delivery Standards and Ways of Working
• Establish fit-for-purpose governance standards, project lifecycle expectations, decision gates/checkpoints, escalation thresholds, and delivery controls.
• Define standard management cadences and forums, including portfolio reviews, program/project reviews, steering committees, delivery reviews, retrospectives, and post-implementation reviews where appropriate.
• Create a decision framework for selecting Agile, Waterfall, Hybrid, or lightweight delivery approaches; avoid a one-size-fits-all methodology.
• Develop practical standards and templates such as initiative briefs/business cases, project charters, roadmaps, milestone plans, RAID and dependency logs, decision logs, status reports, benefit trackers, and closure/lessons-learned artifacts.
• Ensure the framework balances governance discipline with speed, usability, and the minimum necessary level of control.3. Portfolio Transparency, Performance and Dashboarding
• Establish the minimum portfolio data model and reporting standards needed to create reliable visibility across programs, projects, and strategic initiatives.
• Design and implement an MVP portfolio/project dashboard using available tools, with clear definitions for status, milestones, risks, dependencies, benefits, and overall portfolio health.
• Define PMO/PPM metrics and KPIs that measure both delivery health and value realization, not only schedule compliance.
• Enable leadership reviews with concise, decision-oriented reporting that highlights exceptions, trade-offs, risks, dependencies, and required actions.
• Define requirements for future automation or PPM tooling where useful, without making a full technology implementation a prerequisite for establishing the operating model.4. Pilot, Adoption and Capability Building
• Apply the framework to selected live programs/projects and work directly with sponsors and delivery leads to test the standards, cadences, templates, and dashboard.
• Refine the framework based on pilot feedback and demonstrated usability before wider rollout.
• Coach project managers, program leads, initiative owners, and leaders on practical project/portfolio management and governance practices.
• Build reusable learning materials, playbooks, examples, and guidance that enable teams to apply the practices consistently.
• Support the establishment of a project/program management community of practice to sustain learning and continuous improvement.5. Institutionalization and Handover
• Define clear ownership and governance for maintaining the PPM framework, standards, templates, dashboard, and knowledge assets after the engagement.
• Transfer knowledge and operating responsibilities to Portfolio Managers and designated internal owners through structured handover and coaching.
• Provide a maturity roadmap identifying priority improvements beyond the engagement, including opportunities for automation, AI-enabled portfolio insights, and further capability development.