Project Secretary

About the RoleWe are looking for an experienced and proactive Project Secretary to join our team in Abu Dhabi. In this role, you will serve as the operational backbone for our project task force, managing travel logistics, administrative back-office support, and specialized tools like SAP and ADP to ensure smooth project execution.Key ResponsibilitiesTravel & Logistics Coordination: Organize business travel, visa documentation (interfacing with embassies/consulates), accommodation, and site visits for employees, expats, and resident clients.Systems & Admin Management: Act as a Super-user for Time Sheets and handle Purchase Orders, Frame Agreements, and Progress Certificates using SAP (PO) and Travel Management tools.Project & Document Control: Manage project protocols using SharePoint, handle PM correspondence, reconcile expense accounts, and maintain accurate filing systems.Back-Office Support: Assist task force teams, monitor inventory, track orders, and prepare statistical reports for Project Managers and Directors.Requirements & QualificationsExperience: Proven experience as a Project Secretary or Project Support Administrator in the EPC / Oil & Gas / Engineering sector.Technical Skills: Proficient with SAP (PO), Travel Management Tools, SharePoint, and MS Office.Languages: Full professional fluency in English.Education: Degree in Foreign Languages, Human Sciences, or a related field preferred.Location & Availability: Must be currently based in the UAE with a notice period of 30 days or less (ready for mid-October onboarding).