Property Coordinator

About Sempre FixeSempre Fixe owns and manages residential buildings in Greater Lisbon. We currently run around 29 buildings and 250 units, growing towards 300, and we are bringing the day-to-day management of that portfolio in-house. This role is at the centre of it.What you'll do

• First point of contact for tenants — issues, requests, complaints, move-ins and move-outs
• Chase arrears and agree payment plans, and escalate when they aren't kept
• Coordinate suppliers and contractors for repairs, maintenance and Capex works — quotes, scheduling, access, sign-off
• Record Opex and Capex spend accurately against each building and unit
• Visit properties and write up what you found, with photos
• Produce recurring reports: rent roll, debt, renewals, O&M
• Keep the document library complete and current — certidões permanentes, cadernetas prediais, energy certificates, licenças de utilização, CPCVs, deeds
• Manage utility contracts, readings and transfers between tenancies
• Handle insurance claims end to endExpect 40-50 live issues a month across the portfolio. The job is operational and it moves.Essential
• Fluent Portuguese AND English. Both will be tested in the interview.
• 2+ years in lettings, condominium administration, real estate back-office or property management
• Category B driving licence and your own car — properties run from Torres Vedras to Setúbal. Mileage reimbursed.
• Intermediate Excel
• Living within commuting distance of Lisbon
• This is a full-time, five-day-a-week role based in our Lisbon office and out at the properties. It is not remote or hybrid.Helpful, not required
• NRAU and urban lettings law
• Primavera or similar ERP
• Condominium experienceWhat we offer
• A role that grows with the portfolio — we are keeping the level open for the right person
• A small team where your work is visible and you deal directly with the owners