Purchase and Procurement Manager (IT Industry)

# Job Description – Purchase & Procurement Manager (IT)**Company:** SecureNova Systems Pvt. Ltd.**Position:** Purchase & Procurement Manager – IT**Location:** Malad West, Mumbai**Employment Type:** Full-Time**Experience:** **10+ Years****Industry:** IT Infrastructure | System Integration | Security & Surveillance | Government & Corporate Projects## About the RoleSecureNova Systems Pvt. Ltd. is looking for an **experienced, commercially strong and result-oriented Purchase & Procurement Manager – IT** to lead end-to-end procurement activities across IT infrastructure, system integration, security, networking and technology projects.The ideal candidate should have **10+ years of relevant procurement experience**, strong existing relationships with **OEMs, distributors, authorized partners and technology suppliers**, and an in-depth understanding of IT products, market pricing, availability, lead times and commercial negotiations.The candidate must be capable of **strategic sourcing, aggressive yet professional commercial negotiation, vendor development, cost optimization, project procurement and timely delivery management**.# 5 NON-NEGOTIABLE REQUIREMENTSThe candidate **must demonstrate** the following:### 1. 10+ Years of IT Procurement Experience

• Minimum **10+ years of hands-on experience** in Purchase, Procurement, Sourcing or Supply Chain.
• Strong experience specifically within the **IT/Technology industry is mandatory**.### 2. Strong Existing OEM & Distributor Connections
• Must have established professional relationships with **major IT OEMs, national/regional distributors, authorized channel partners and technology suppliers**.
• Should be able to leverage these relationships for competitive pricing, availability, special pricing and faster delivery.### 3. Proven Ability to Obtain Competitive Project/Deal Pricing
• Must have the ability to negotiate **project pricing, special bid pricing, deal registration, volume discounts and commercial schemes**.
• Should have a proven track record of achieving competitive purchase prices that support company margins.### 4. Strong IT Product & BOQ/BOM Knowledge
• Must have practical knowledge of **IT hardware, networking, servers, storage, cybersecurity, software, cloud, surveillance and related infrastructure**.
• Should be capable of understanding **BOQs, BOMs, technical specifications, configurations, compatibility and equivalent/substitute products**.### 5. Large Corporate / Government / PSU Project Procurement Experience
• Experience handling **large-value corporate, government, PSU, enterprise or system-integration projects** will be strongly preferred.
• Should be comfortable managing urgent, high-value and time-sensitive procurement requirements while maintaining commercial discipline.# Key Responsibilities## 1. End-to-End IT Procurement
• Manage the complete procurement cycle from **requirement gathering → vendor sourcing → quotation → negotiation → comparative analysis → purchase order → delivery → invoice coordination → closure**.
• Procure IT hardware, software, networking, cybersecurity, AV/VC, surveillance and related technology products.
• Coordinate with Sales, Pre-Sales, Technical, Execution, Accounts and Management teams.
• Ensure procurement is aligned with project specifications, customer requirements, timelines and approved budgets.
• Ensure timely procurement and delivery of materials for ongoing projects and customer orders.## 2. OEM & Distribution Network
• Maintain strong relationships with **OEMs, national distributors, regional distributors, system integrators and authorized channel partners**.
• Obtain competitive project pricing, special bid pricing, deal registration and promotional pricing wherever applicable.
• Develop direct and indirect sourcing channels for better pricing and availability.
• Maintain updated knowledge of distributor stock positions, product availability and market pricing.
• Leverage vendor relationships to achieve better **pricing, credit terms, priority allocation and delivery timelines**.
• Develop new OEM/distributor relationships for emerging product categories.## 3. IT Product & Technology KnowledgeStrong practical knowledge of:
• Servers & Storage Solutions
• Laptops, Desktops & Workstations
• Networking – Switches, Routers, Firewalls & Wi-Fi
• Cybersecurity Products & Solutions
• Cloud Services & Software Licenses
• CCTV, Surveillance, VMS & Security Solutions
• AV, VC & Digital Collaboration Solutions
• UPS, Racks & Data Centre Infrastructure
• Printers, Peripherals & IT Accessories
• Structured Networking ProductsThe candidate should be comfortable reviewing **technical specifications, BOQs, BOMs, product configurations and compatibility requirements**.## 4. Commercial Negotiation & Cost Optimization
• Negotiate pricing, discounts, credit terms, payment terms, warranty, AMC, logistics and delivery conditions.
• Obtain the **best possible purchase price without compromising quality or project requirements**.
• Identify alternative brands/products to improve margins and availability.
• Benchmark market prices across multiple vendors.
• Identify cost-saving opportunities through **volume purchasing, alternate sourcing, rate contracts and strategic vendor partnerships**.
• Support Sales and Management in maintaining healthy project margins.## 5. Project Procurement
• Handle procurement for **government, PSU, enterprise and corporate IT projects**.
• Study project BOQs, tender requirements and technical specifications from a procurement perspective.
• Ensure procurement is completed within committed project timelines.
• Coordinate with Sales and Execution teams for project-specific procurement planning.
• Anticipate long-lead items and initiate procurement well in advance.
• Track orders until complete delivery and project closure.
• Handle urgent procurement requirements efficiently.## 6. Vendor Management
• Develop, evaluate and maintain an approved vendor/OEM/distributor database.
• Monitor vendor performance based on: * Pricing * Product quality * Availability * Delivery timelines * Warranty/support * Commercial terms * Responsiveness
• Conduct regular vendor reviews.
• Negotiate improved commercial and service terms.
• Develop backup vendors for critical products.## 7. Inventory & Supply Chain Coordination
• Monitor inventory and material requirements.
• Coordinate with warehouse/logistics teams for timely receipt and dispatch.
• Avoid excess inventory, stock-outs and unnecessary working-capital blockage.
• Track pending POs, backorders, partial deliveries and delayed supplies.
• Maintain visibility of critical and long-lead products.## 8. Documentation & Procurement ControlsPrepare and maintain:
• Purchase Orders
• Vendor Quotations
• Comparative Statements
• Rate Comparisons
• Vendor Evaluation Sheets
• Delivery Trackers
• Procurement MIS
• Payment/Invoice Coordination DocumentsEnsure all procurement activities comply with internal approval processes and documentation standards.## 9. Finance & Commercial Coordination
• Coordinate with Accounts/Finance for invoice verification and vendor payments.
• Monitor vendor outstanding payments and resolve commercial discrepancies.
• Negotiate suitable credit periods and payment milestones.
• Ensure procurement decisions consider **cash flow, project billing cycles and working-capital requirements**.## 10. Market Intelligence
• Track IT market trends, pricing movements, new product launches and technology changes.
• Monitor **OEM promotions, distributor schemes, price revisions, EOL/EOS products and replacement models**.
• Identify new brands and alternate suppliers that can add commercial value.
• Provide management with regular market pricing and sourcing updates.# Required Qualifications
• Graduate/Postgraduate in **Commerce, Business Administration, Supply Chain Management, IT, Procurement or related field**.
• **10+ years of relevant experience**, with significant experience in IT procurement.
• Strong knowledge of IT hardware, networking, security and technology products.
• Proven OEM/distributor/vendor management experience.
• Strong commercial negotiation and cost-control capabilities.
• Excellent knowledge of **MS Excel, ERP systems and procurement tools**.
• Strong communication, analytical and decision-making skills.## Preferred Candidate BackgroundCandidates from the following backgrounds will be strongly preferred:
• IT System Integrators
• IT Infrastructure Companies
• Technology Resellers
• IT OEMs
• National/Regional Distributors
• Government/PSU IT Project Procurement
• Enterprise Technology Procurement
• Security & Surveillance System Integrators**Candidates with strong existing OEM/distributor relationships and a proven ability to secure competitive project/deal pricing will be given strong preference.**# Key Performance IndicatorsPerformance will be measured on:
• Procurement cost savings
• Purchase price competitiveness
• Gross-margin support
• OEM/distributor relationship development
• Vendor development
• On-time material availability
• PO-to-delivery turnaround time
• Reduction in procurement delays
• Inventory optimization
• Credit/payment-term management
• Vendor performance
• Procurement documentation accuracy
• Internal stakeholder satisfaction# Compensation & Benefits
• Competitive salary package based on experience and industry expertise
• Performance-based incentives
• Professional growth opportunities
• Exposure to leading IT brands and emerging technologies
• Opportunity to work on **large corporate and government technology projects**
• Cross-functional exposure across Sales, Pre-Sales, Execution and Procurement
• Supportive and collaborative work environment## Location**Malad West, Mumbai**## How to ApplyInterested candidates who meet the above criteria may share their updated CV with:**Email:** [hod@securenova.in](mailto:hod@securenova.in)**Subject:** Application – Purchase & Procurement Manager – IT**SecureNova Systems Pvt. Ltd.**