Purchase Assistant - Leathers Bags & Wallets Export House

Department: PurchaseReports to: Purchase ManagerKey ResponsibilitiesPurchase Order ManagementPrepare and maintain purchase orders for all materials required for production.Maintain a tracker of all materials ordered, including quantities, rates, suppliers and order dates.Record pending, partially received and fully received orders.Supplier Follow-upRegularly follow up with suppliers regarding order status and dispatch schedules.Confirm expected delivery dates for every purchase order.Track when each material is scheduled to arrive at the factory.Follow up on delayed deliveries and inform the Purchase Manager of any potential production impact.Material Receipt & Challan ManagementCollect and maintain supplier delivery challans and related documents.Coordinate with the Stores Department to verify materials received against purchase orders and delivery challans.Record actual receipt dates and quantities received.Track pending quantities and report shortages, excess supplies or discrepancies.Material TrackingMaintain an updated record of all materials ordered, received and pending.Track leather, linings, zippers, buckles, metal fittings, threads, adhesives, edge paints, packaging materials and other production requirements.Highlight materials that are overdue or required urgently for production.Essential SkillsGood follow-up and coordination skills.Basic knowledge of purchase orders, delivery challans and material tracking.Proficiency in MS Excel.Attention to detail and timely reporting.Experience in manufacturing procurement is preferred.