Purchase Manager

Company Description Shail Vac Engineers designs, manufactures, and operates advanced industrial systems that eliminate liquid discharge, from single vacuum ejectors to full-scale Zero Liquid Discharge (ZLD) plants. Founded in Surat in 1987, the company has delivered over 500 evaporation plants and 10,000 vacuum systems to more than 300 clients in 30+ countries. Its solutions include ZLD systems, Multiple Effect Evaporators (MEE), Mechanical Vapor Recompression (MVR), steam and liquid jet ejectors, turnkey EPC projects, and Operations & Maintenance (O&M) contracts. Shail Vac Engineers serves industries such as pharmaceuticals, specialty chemicals, petrochemicals, dyes and intermediates, agro chemicals, and food and dairy, and has commissioned India’s first MVR evaporation plant for a CETP. The company operates plants 24/7/365 through a dedicated O&M division, supporting clients like Zydus, IPCA, Wockhardt, Alfa Laval, and Rallis India.Role Description • Manage complete purchase cycle from receiving purchase requisitions to final delivery of materials.• Source and develop reliable vendors for water treatment equipment, components, spares, chemicals, consumables, and project materials. • Float enquiries/RFQs, obtain quotations, prepare comparative statements, negotiate prices, payment terms, delivery schedules, warranties, and other commercial conditions. Procure items such as: • Pumps, motors, blowers and compressors • RO membranes, pressure vessels and cartridge filters • UF/MF systems and membrane-related items • Valves, pipes, fittings and flanges • Electrical and instrumentation items • MCC/PCC panels and control components • FRP/HDPE/MS/SS tanks and structures • Dosing systems and chemical handling equipment • Water treatment chemicals • Mechanical and electrical spares • PPE, tools, consumables and MRO items • Coordinate with Engineering, Projects, Stores, Quality, Accounts, Production and Site teams to understand material requirements and delivery priorities. • Prepare and release Purchase Orders (POs) after obtaining required approvals. • Monitor supplier commitments and ensure materials are delivered as per project/site requirements. • Follow up regularly with suppliers for manufacturing, inspection, dispatch and delivery status. • Evaluate suppliers based on price, quality, delivery performance, technical capability and service support. • Develop alternate vendors to reduce procurement risks and dependency on single suppliers. • Negotiate annual rate contracts and long-term supply agreements wherever applicable. • Coordinate with the Quality/Engineering team for vendor drawings, technical submittals, inspection requirements and material approvals. • Ensure procurement is in accordance with approved specifications, BOQs, drawings and project requirements. Job Description • Maintain proper purchase records, vendor databases, quotation comparisons, POs and procurement status reports. • Track purchase budgets and identify cost-saving opportunities. • Resolve vendor-related issues concerning quality, delivery, shortages, damages and commercial disputes. • Coordinate with Accounts/Finance regarding invoices, payment terms, advances and vendor payments. • Ensure compliance with company procurement policies and approval procedures. • Prepare regular procurement MIS reports covering pending POs, material status, savings, vendor performance and critical items. Required Skills • Strong knowledge of industrial procurement and vendor management. • Good understanding of water treatment plant equipment and components. • Strong negotiation and commercial skills. • Good knowledge of technical specifications, BOQ and purchase processes. • Ability to compare technical and commercial offers. • Strong follow-up and coordination skills. • Good knowledge of MS Excel, ERP/SAP/Tally or other procurement software. • Good communication and interpersonal skills. • Ability to manage multiple projects and urgent site requirements. • Strong analytical and problem-solving ability.