Purchasing Assistant / Purchasing Coordinator / Purchasing Executive

Purchasing Assistant / Purchasing Coordinator / Purchasing ExecutiveRole DescriptionWe are seeking an organized, proactive, and commercial Purchasing Assistant / Purchasing Coordinator / Purchasing Executive to support and streamline our daily purchasing operations. In this versatile role, you will work closely with Procurement Managers, Supply Chain Specialists, Finance, Warehouse Teams, and External Vendors to process purchase orders, monitor delivery schedules, and evaluate supplier performance. You will be responsible for obtaining vendor quotes, managing purchase order (PO) lifecycles in our ERP system, resolving order discrepancies, and maintaining updated supplier databases. Responsibilities include tracking shipment statuses, matching delivery orders against invoices, conducting price comparisons, and assisting with vendor contract reviews and negotiations. Success in this position requires high numerical precision, strong negotiation and communication skills, proficiency with ERP software, disciplined data tracking habits, and a collaborative approach to maintaining an uninterrupted supply chain.QualificationsEducation: Bachelor's degree or Diploma in Supply Chain Management, Procurement, Business Administration, Logistics, or a related field.Purchasing Operations & Order Management: Practical understanding of end-to-end procurement workflows, requisition-to-PO conversion, supplier follow-ups, and three-way matching principles.Vendor Coordination & Price Comparison: Experience liaising with vendors to request quotations (RFQs), comparing vendor bids, evaluating lead times, and negotiating favorable commercial terms.ERP & Software Proficiency: Working knowledge or hands-on experience using enterprise software (e.g., SAP, Oracle NetSuite, Microsoft Dynamics, QuickBooks, or Zoho Inventory) to issue purchase orders and track inventory records.Spreadsheet & Analytics Skills: Intermediate skills in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, data sorting, and filtering) to maintain procurement logs, monitor spend metrics, and audit PO records.Inventory & Logistics Tracking: Basic understanding of inventory management, lead-time optimization, stock level monitoring, and shipping/customs documentation workflows.Discrepancy Resolution: Strong problem-solving ability to investigate and resolve price mismatches, damaged goods reports, quantity shortfalls, and delivery delays with suppliers and receiving teams.Ethics & Compliance: Strict adherence to corporate procurement policies, fair bidding practices, anti-bribery standards, and commercial compliance guidelines.Communication & Negotiation: Clear verbal and written communication skills to negotiate assertively with suppliers, maintain vendor rapport, and update internal stakeholders on material delivery timelines.Professional Attributes: High attention to detail, strong time-management habits under tight supply deadlines, organized record-keeping skills, and a proactive customer-service attitude.