Purchasing Assistant / Specialist

Role DescriptionSupport the purchasing process from sourcing and quotation comparison through purchase order issuance, delivery, and invoice coordination.Source products, materials, and services from suitable suppliers based on quality, price, specifications, lead time, and business requirements.Prepare and process purchase orders, quotations, purchase requisitions, and related procurement documentation accurately and efficiently.Communicate with suppliers regarding pricing, availability, specifications, delivery schedules, payment terms, and order status.Compare supplier quotations and commercial terms to support cost-effective purchasing decisions.Monitor purchase orders and follow up on deliveries to ensure goods and services are received according to agreed requirements and timelines.Maintain accurate records of suppliers, purchase orders, quotations, pricing, deliveries, and procurement transactions.Coordinate with internal departments to understand purchasing requirements, specifications, quantities, and delivery priorities.Assist with supplier evaluation, performance monitoring, negotiation, and relationship management.Identify potential supply, pricing, quality, or delivery issues and escalate them appropriately.Support inventory planning and purchasing activities by monitoring stock levels, demand, and replenishment requirements.Prepare purchasing reports and provide relevant data and updates to support procurement planning and management decisions.Ensure purchasing activities comply with internal policies, approval procedures, budgets, and applicable procurement requirements.Identify opportunities to improve purchasing processes, reduce costs, and enhance supplier performance.QualificationsDiploma or Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Logistics, or a related discipline.Understanding of purchasing processes, procurement practices, supplier management, and inventory principles.Strong negotiation, communication, and interpersonal skills.Good numerical and analytical abilities, with strong attention to pricing, quantities, specifications, and details.Strong organizational and time-management skills with the ability to manage multiple purchase orders and deadlines.Proficiency in Microsoft Office, particularly Excel; familiarity with ERP, procurement, inventory, or purchasing systems is an advantage.Ability to compare quotations, evaluate commercial information, and make sound purchasing recommendations.Strong follow-up and coordination skills, with the ability to communicate effectively with suppliers and internal stakeholders.Proactive, responsible, detail-oriented, and results-driven approach to work.Ability to work independently while collaborating effectively with cross-functional teams.High level of integrity and professionalism when handling supplier information, pricing, purchasing records, and confidential business data.