Purchasing Clerk

Haddad Plumbing and Heating Inc. is seeking a Purchasing Clerk to join our team at our headquarters in Newark, New Jersey. The Purchasing Clerk will support the Purchasing department by accurately entering and maintaining purchasing, inventory, and vendor data across Excel and internal systems. This role is responsible for processing purchase orders, tracking materials, maintaining organized records, and communicating with vendors and internal teams to support timely project execution. The ideal candidate will be detail-oriented, highly organized, and comfortable working with data and documentation in a fast-paced office environment. The Purchasing Clerk reports to the Purchasing Manager and plays a key role in ensuring purchasing accuracy and material availability for ongoing projects.

Responsibilities

Accurately verify incoming and outgoing materials, ensuring all items match purchase orders and delivery documentationTrack and maintain inventory levels in accounting program, ensuring real-time accuracy of materials and suppliesCreate, process and manage purchase orders (POs), including tracking status and ensuring timely deliveryCommunicate with vendors to confirm pricing, availability and delivery timelinesFollow up on outstanding or delayed orders and resolve discrepancies with vendors or internal teamsMaintain organized records of purchase orders, invoices, packing slips and vendor communicationsAssist with inventory counts, cycle counts and reconciliation of discrepanciesGenerate and present reports on inventory levels, material usage, order status and variancesSupport Project Managers and field teams by ensuring timely procurement of materials for jobsCoordinate with Accounting to assist with invoice matching and purchase order verificationIdentify and report low stock levels, overstock situations, or potential material shortagesSupport continuous improvement of purchasing and inventory processesAssist with various data entry and administrative tasks as neededRequired Education and ExperienceHigh school diploma or equivalentProficiency in excel and MS wordAttention to detailFast and accurate typing skillsCompensation$50,000 – $55,000 AnnuallyBenefits Include:Medical InsuranceDental InsuranceVision Insurance401(k) Plan with Company MatchPaid Time Off (PTO)Paid HolidaysPaid VacationOpportunities for Career Growth and AdvancementPosition Type and Expected Hours of Work This is a Full Time Position. Days and Hours of Work are Monday through Friday, 7:00 am – 5:00 pm.