Purchasing Executive

Job SummaryWe are looking for an Admin Cum Purchase Executive to manage day-to-day office administration, purchase activities, vendor coordination, material procurement, and documentation for our civil construction operations.The ideal candidate should have good knowledge of construction-related purchasing, vendor management, material sourcing, negotiation, billing, and administrative coordination.Key ResponsibilitiesPurchase & ProcurementHandle day-to-day purchase requirements for construction projects and office operations.Source and identify reliable suppliers and vendors for construction materials.Obtain and compare quotations from multiple vendors.Negotiate prices, payment terms, delivery schedules, and other commercial terms.Prepare Purchase Orders (PO) and coordinate with vendors for timely delivery.Follow up on material orders and ensure materials are delivered as required.Coordinate with project/site teams regarding material requirements.Maintain purchase records, quotation comparisons, PO records, invoices, and delivery documents.Verify vendor bills and coordinate with accounts for payment processing.Develop and maintain a database of approved suppliers and vendors.Monitor material rates and identify cost-saving opportunities.AdministrationManage day-to-day office administration and facilities.Maintain office supplies, stationery, housekeeping, and maintenance requirements.Coordinate with service providers, contractors, and maintenance vendors.Maintain administrative records and documentation.Support HR and management in routine administrative activities.Coordinate internal communication between office, project sites, vendors, and management.Maintain proper filing of purchase and administrative documents.Required SkillsGood knowledge of purchase and procurement procedures.Experience in civil construction or infrastructure industry preferred.Good vendor identification and negotiation skills.Knowledge of construction materials and suppliers will be an advantage.Good communication and follow-up skills.Strong coordination and organizational skills.Basic knowledge of MS Excel, Word, Email, and documentation.Ability to maintain purchase records and prepare comparison statements.Ability to work independently and handle multiple requirements simultaneously.Preferred Candidate ProfileExperience: 0–4 years in Purchase / Procurement / Administration, preferably in the civil construction industry.Candidates with experience in construction material procurement will be preferred.Should be willing to coordinate with project sites and vendors whenever required.Candidates residing in or around Vadapalani, Chennai will be preferred.