RCI-FECP-8827 Executive Assistant ONSITE Akron OH

Apply Here: https://talentarbor.com/job/details/142114/3/26/executive-assistant-akron-oh-usWork Hours: M-F 8am - 5pmThis role will be 100% onsite so they must be local to Akron, OHSASS Testing will be requiredPosition SummaryThe Legal Department Executive Assistant provides high-level administrative and operational support to the legal team, including senior leadership.This role helps drive organizational effectiveness through continuous improvement, operational excellence, collaboration, and professional communication.This role manages team schedules, coordinates meetings and travel, prepares business materials, and handles confidential information with discretion.The ideal candidate is a forward-thinking professional who thrives in a fast-paced environment, anticipates needs, and consistently delivers high-quality results.Working HoursIn-office coverage is required from 8:00 a.m. to 5:00 p.m. daily, with a 1-hour break. Legal Administrative Assistants will rotate coverage to ensure the office remains staffed during business hours.Key ResponsibilitiesManage complex calendars, scheduling, and meeting coordination. Complete timesheet submissions.Coordinate travel arrangements, expense reporting, and other related administrative activities.Prepare and file regulatory and legal documents across multiple jurisdictions on behalf of the legal team.Prepare, edit, and format presentations, reports, correspondence, and other business documents.Support meeting planning and execution, including logistics, agendas, materials, and follow-up actions.Screen, distribute, and prioritize communications, mail, and information requests.Collect, organize, and prepare information for department leadership.Provide on-site administrative and event support as needed.Collaborate with outside counsel, ensure accuracy throughout invoice review and matter management processes.Order office supplies, manage facility requests, and support new hire onboarding.Partner effectively with other administrative professionals and business stakeholders.Anticipate executive needs, identify priorities, and proactively resolve issues.Support special projects and additional responsibilities as assigned.Recommend and implement process improvements to enhance efficiency and effectiveness.QualificationsMinimum of 10 years of administrative or executive support experience, including support of senior leadership or C-suite executives.Advanced proficiency in Microsoft Office Suite with the ability to create professional presentations, reports, and communications.Exceptional organizational skills with strong attention to detail and accuracy.Excellent verbal, written, and interpersonal communication skills.Ability to manage multiple priorities, meet deadlines, and perform effectively under pressure.Proven ability to work independently while collaborating effectively across teams.This role requires a highly organized, resourceful professional who can anticipate needs, adapt to changing priorities, and serve as a trusted partner to the Legal Team.