Real Estate Admin & PRO Executive
PRIME PALACES REAL ESTATE LLC · Dubai, Dubai, United Arab Emirates
Apply & track with Apply EdgeReal Estate Administration & Tenancy ManagementManage property documentation, tenancy contracts, Ejari registrations, renewals, and related administrative procedures.Maintain accurate records of properties, landlords, tenants, lease agreements, deposits, and important expiry dates.Coordinate tenancy-related activities, including move-ins, move-outs, contract renewals, and property handovers.Prepare and organize agreements, notices, letters, forms, and other real estate documentation.Communicate with landlords, tenants, brokers, and relevant parties regarding administrative and tenancy matters.Ensure property and tenancy records are properly maintained and accessible.2. Property Management OperationsSupport the daily management of residential and commercial properties.Coordinate maintenance requests, property inspections, contractor visits, and service appointments.Follow up with maintenance companies, suppliers, and service providers to ensure timely completion of tasks.Assist with rental payment follow-ups, outstanding balances, and tenancy-related financial records.Coordinate key management, property access, and handover arrangements.Maintain property management trackers and prepare relevant operational reports.Monitor ongoing property-related matters and ensure effective communication between landlords, tenants, and service providers.3. PRO & Government RelationsHandle employment visa applications, renewals, cancellations, and associated immigration procedures.Coordinate labour, residency, and employee-related government processes through relevant UAE authorities and portals.Manage trade licence renewals, company registrations, and other corporate administrative requirements.Liaise with government departments, service centres, and relevant authorities.Monitor visa, licence, and government-document expiry dates to ensure timely renewals.Keep company records compliant with applicable government requirements and stay informed about procedural updates.4. Real Estate Compliance & Office AdministrationSupport compliance with Dubai real estate regulations, including administrative requirements involving DLD, RERA, and related platforms.Coordinate broker registrations, company documentation, regulatory renewals, permits, and approvals.Manage office filing systems, databases, document archives, and administrative trackers.Prepare internal correspondence, schedule meetings, and coordinate document collection.Assist with employee onboarding and general HR-related administrative requirements.Monitor office subscriptions, service agreements, and administrative deadlines.Support management and other departments with operational tasks while ensuring confidentiality and accurate record-keeping.Candidate RequirementsMinimum 3 years of relevant UAE experience in real estate administration, property management, PRO services, or a related administrative role.Previous experience in a Dubai real estate brokerage, property management company, or real estate development company preferred.Good understanding of Dubai tenancy procedures, Ejari, property documentation, and basic property management operations.Practical knowledge of UAE visa, immigration, government, and company licensing procedures.Familiarity with real estate regulatory processes and relevant authorities.Strong organizational, document-management, and multitasking abilities.Excellent attention to detail and ability to manage deadlines independently.Professional written and spoken English with strong communication and interpersonal skills.Proficiency in Microsoft Office, Google Workspace, and administrative systems.A proactive, responsible approach with strong problem-solving and follow-up skills.Additional AdvantagesThe following will be considered advantages:Hands-on experience with DLD, RERA, Ejari, and real estate compliance procedures.Experience coordinating property maintenance, inspections, handovers, and tenancy renewals.Experience managing administrative matters for multiple residential or commercial properties.Familiarity with luxury or high-end real estate operations.Valid UAE driving licence.Arabic or Russian language skills in addition to English.The Ideal CandidateWe value professionals who take initiative, remain organized under pressure, and understand the importance of accuracy and timely follow-up.The ideal candidate should be able to manage daily responsibilities independently, anticipate operational requirements, and resolve administrative issues efficiently.Strong communication skills, confidentiality, accountability, and a solution-oriented mindset are essential.Above all, we are looking for someone who takes ownership of their work, maintains reliable records, and contributes to the smooth operation of the company.What We OfferMonthly salary of AED 5,000 – 7,000, depending on experience and qualifications.Full-time, office-based employment with clearly defined working hours.Exposure to residential, commercial, and luxury real estate operations.Opportunities to develop expertise in property management, real estate administration, and government relations.A professional and collaborative working environment.Opportunities for professional growth and increased responsibilities.