Real Estate Administrative Assistant

Company Description PAD Properties is a leading real estate consulting firm, established in the UK in 2000 and now a trusted name in Dubai. The company specializes in high-profile real estate investments, offering tailored solutions built on expertise, trust, and transparency. PAD Properties combines detailed property evaluations, market insights, and AI-driven tools to help clients identify prime opportunities and maximize portfolio value. Led by CEO Shakil Kassam, who has over 20 years of real estate experience, the firm focuses on long-term relationships and client-first strategies.About the RoleWe are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support our real estate team with day-to-day administrative operations. The ideal candidate is proactive, professional, and comfortable managing multiple priorities in a fast-paced environment.You will play an important role in keeping transactions, client communications, documentation, and office operations running smoothly.Key ResponsibilitiesProvide administrative and operational support to real estate agents and management.Coordinate appointments, meetings, property viewings, and calendars.Prepare, organize, and maintain contracts, listings, client files, and transaction documents.Assist with real estate transactions from listing through closing.Communicate professionally with clients, buyers, sellers, agents, vendors, and other stakeholders.Enter and maintain accurate property and client information in CRM and other systems.Prepare listing materials, reports, presentations, and correspondence.Monitor transaction deadlines and ensure required documents are completed on time.Assist with property listings, online updates, marketing materials, and social media when needed.Handle general office administration, including emails, filing, data entry, and record keeping.Follow up with clients and third parties to ensure tasks and deadlines are completed.Maintain confidentiality of client and company information.QualificationsPrevious administrative, office, or real estate experience preferred.Strong organizational and time-management skills.Excellent written and verbal communication skills.High attention to detail and accuracy.Proficiency with Microsoft Office or Google Workspace.Comfortable learning and using CRM and real estate software.Ability to prioritize tasks and work independently.Professional, reliable, and customer-service-oriented.Real estate industry knowledge or experience is a plus.What We OfferCompetitive salary and benefits package.Opportunity to grow within the real estate industry.Supportive and professional working environment.Training and development opportunities.[Additional benefits: health insurance, annual leave, commission/bonus, etc.]How to ApplyIf you are organized, proactive, and excited to be part of a growing real estate team, we would love to hear from you. Please submit your CV/resume along with a brief introduction outlining your relevant experience.